Administrative Assistant 3 Job at Varite in San Jose

Pay rate - $30 - $35.21/hr.

Job Description:
In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.

Roles and Responsibilities:

• Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams
• Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members
• Attend key meetings, take notes and circulate follow-up as necessary
• Arrange associated business travel and submit expense reports
• Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
• Continually improve the administrative process for greater efficiency

Required:

• BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus
• Demonstrate strong attention to detail while working optimally with minimal direction
• Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
• Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
• Strong organizational skills, attention to detail, business acumen and timely follow-through
• Excellent written and interpersonal communication skills
• Handles confidential information with integrity and exercise discretion
• Confidence and strong decision-making skills
• Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with *** Creative Cloud a plus
• Eagerness to build a network with other executive assistants at *** and cooperate as a team
• Ability to travel occasionally to provide support at events/conferences
• Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support
• Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.
• Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive
• Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ
• Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across Client, including providing coverage during the event of an illness, PTO, or sabbatical
• Handle confidential information in a professional and discreet manner.