Executive Assistant to Chief Executive Officer

Contract to hire Fully onsite - Redwood City CA $55 - $65 per hr - mayyy have some flexibility The Opportunity: As an important member of the organization, you will provide high level administrative support for defined functional groups, their leadership teams and staff including: Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders. Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings. Plan and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements. Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested. Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager. Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups. Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed. In partnership with other administrative staff, be a key team-player to provide overall general support as needed: Assist with maintaining the kitchens, conference rooms, and general supplies. Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors. Maintain necessary filing systems as needed. Support Company events in partnership with HR and admin team. Support other projects and assignments as requested. Required Skills, Experience and Education: 8+ years executive level support experience. Must have experience supporting C level executives Must have RECENT biotech or pharma experience as an EA at a PUBLIC company Ability to recognize and appropriately handle highly sensitive and confidential material and information. Strong organizational, project and time management skills; detail oriented. Ability to prioritize/multi-task projects and demands effectively. Willingness to support the company to succeed by thinking outside of the box and job description. Professional demeanor and team-player while maintaining positive, team-focused attitude. Proactive and excellent self-initiative. Excellent verbal and written communication skills.