Virtual is hiring: Administrative Assistant in Pittsburgh

Administrative Assistant Summary - Vaco has partnered with a Consulting firm and they have an opening for an Administrative Assistant.  This person will report to Director of HR/Accounting Main duties of the role will involve high volume mailing and administrative/support functions to maintain operational efficiency. Schedule: 8:30-5 M-F, works 37.5 hrs/ week Duties - Would be providing administrative & clerical support to professional staff Prepare correspondence, mailings, & copies Scan paper records to electronic directories Distributes incoming faxes to staff members Maintains offsite file storage process Ensures recordkeeping & paperwork is complete & accurate Follow Procedures for efficient storage & retrieval Monitors & orders office supplies Coordinates maintenance & repairs of office equipment Enter new client date in client relationship & billing software Updates & maintains data for existing client in client software, as needed Enters & removes documents for plan sponsors & staff in client portal & electronic directories Provide backup assistance to reception Maintain neat & organized office area : keep kitchen clean, wash dishes, shut down kitchen at end of day Essentials 1+ year of administrative experience MS Word & Excel knowledge Excellent communication skills Attention to detail Have the ability to wear many hats Candidate must pass a background and credit check upon hire