ADMINISTRATIVE SUPPORT SPECIALIST Job at S & K SALES CO in Virginia Beach

Position Overview

S&K Sales Co., a family-owned Military Resale Broker who works primarily with consumer product goods companies, is looking to fill an entry level position with the opportunity for growth. This position will work directly with multiple marketing/sales team members, assisting with accounts gaining experience in sales, category management, forecasting, and marketing. The role of an administrative support specialist is to streamline sales processes, improve efficiency, and free up business managers to focus on building relationships and closing deals. It requires attention to detail, strong organizational skills, and the ability to work effectively with various stakeholders both internally and externally.

Essential Job Functions

• Supports marketing department by gathering, organizing and preparing information for data entry into the appropriate system databases
• Maintain accurate and up-to-date records of customer information and contact details in CRM system
• Prepare and maintain sales documents and presentations as needed
• Provide support to customers or clients by addressing inquiries, resolving issues, and escalating problems to the appropriate sales
• Assist the sales team with administrative tasks, so that sales representatives have the information and resources they need to succeed
• Provides notification of any pricing errors and works with teams to ensure pricing is corrected in a timely manner
• Proofs and corrects data entered against the original source documents for accuracy
• Initiates and answer correspondence as needed to support business needs
• Coordinate with other departments, such as logistics and finance, to ensure timely order fulfillment and payment processing
• Monitor inventory levels, coordinating with relevant departments to ensure stock availability and accuracy
• Perform miscellaneous job-related duties, including but not limited to:
  1. Product item maintenance in retailer systems, client systems, and S&K systems
  2. Collect and report client specific promotional quantities on an item-by-item basis
  3. Coordinate distribution of product samples and coupons
  4. Coordinate product demonstrations and events
  5. Track client trade spending by retailer
  6. Analyze and support reporting requirements for clients

Skills and Competency Requirements

• Accuracy-related to data and spreadsheets
• Strong written and oral communication skills
• Excellent analytical, written, and oral communication skills
• The ability to manage several projects simultaneously to completion is essential

Qualifications

• Bachelor’s Degree or equivalent experience preferred
• Proficient in Microsoft Office (Outlook, Excel, Power Point, Word)