Administrative Assistant Job at Oklahoma State University in Stillwater

This job was posted by https://okjobmatch.com : For more information, please see: https://okjobmatch.com/jobs/3210008 The Administrative Assistant reports to the Executive Administrative Associate for Access and Community Impact. They are responsible for providing executive-level administrative support and customer service in a highly active and broadly engaged office and Division. This position involves preparing and opening Whitehurst daily for business from 8 a.m. to 5 p.m. and serving as the primary contact point for the majority of communications. The Administrative Assistant provides administrative and clerical support to the Division, with an emphasis on coordinating and maintaining an active calendar for the Vice President. They also assist with overseeing the administrative and fiscal affairs of the office and Division, including personnel administration, policy and procedural knowledge, as well as budget, accounting, and purchasing responsibilities.\ \ Additionally, the Administrative Assistant serves as a backup for the Executive Administrative Associate in all OSU administrative systems, including Banner, AIRS, and OK Corral. Professional development and mentoring in executive administrative support will be available for the Administrative Assistant position. This role includes performing limited OSU Foundation (OSUF) related duties, such as reimbursements, invoice payments, gift deposit voucher preparation, and fund transfer forms. The Administrative Assistant position requires an extensive working knowledge of all OSU accounting and administrative systems, strong organizational skills, excellent communication and writing skills, advanced abilities with computer software programs (especially Microsoft Word, Publisher, Excel, and PowerPoint), motivation and ability to work independently, good decision-making skills, and previous experience working with individuals from diverse backgrounds. To apply, go to