Administrative Assistant Job at Quality Staffing in Nashville

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant working with the Tennessee Department of Environment and Conservation (TN EC) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week and the pay rate for this position is $15.00 per hour.

Administrative Assistant Job Description:

The TN EC is seeking a detail-oriented Administrative Services Assistant to join their team. The ideal candidate will perform a variety of administrative tasks of moderate difficulty, ensuring smooth operations within the office and supporting team efficiency. This role involves handling procurement, processing invoices, assisting with scheduling, and managing records. Candidates should be comfortable working independently while providing reliable support to the team.

Administrative Assistant Job Duties and Responsibilities will include:

• Perform general administrative tasks, including managing files, data entry, and record management, with high accuracy and organization.
• Oversee procurement processes, including coordinating orders, and managing vendor relationships.
• Process invoices and assist with financial documentation, ensuring accuracy and timely submissions.
• Coordinate and assist with scheduling meetings, appointments, and maintaining updated calendars.
• Communicate effectively with vendors, clients, and team members to address inquiries and facilitate smooth transactions.

Education and Experience Requirements for Administrative Assistant position:

• Graduation from an accredited college or university with a bachelor's degree.
• Qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Preferred Qualifications for Administrative Assistant position:

• Proficiency in Microsoft Office Suite, with advanced skills in Excel, Word, and Outlook.
• Familiarity with procurement and invoicing procedures.
• Experience or knowledge in the real estate industry is highly preferred.
• Strong attention to detail and ability to prioritize tasks efficiently.
• Excellent organizational, communication, and problem-solving skills.

Job Requirements

Minimum Security Clearance:

No Clearance

Benefits Include:

• Weekly Pay/Comparable Wages
• Major Medical Insurance
• Indemnity Medical, Dental and Vision Insurance
• Term Life Insurance and Short-Term Disability

Interested? Here is how to apply:

• Visit our website at: www.qualitystaffing.com
• Click on 'Apply Now' and complete the process.
• Follow up with a phone text to 615-540-8186, Quality Staffing's TN recruiter.
• Please text your first & last name, your email address, and job #63648 Admin Asst, Nashville.
• This job closes on 11/29/24 (or when the position is filled) and will no longer accept resumes after this date.

Quality Staffing, Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.