Administrative Services Assistant Job at Integrated Resources in Nashville

Position Location: Hybrid
Days: Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day: 7.5
Time Zone: CST Shift 1 8:00 AM 4:30 PM Hrs can be flexible Yes
We are seeking a detail-oriented Administrative Services Assistant to join our team. The ideal
candidate will perform a variety of administrative tasks of moderate difficulty, ensuring smooth
operations within the office and supporting team efficiency. This role involves handling
procurement, processing invoices, assisting with scheduling, and managing records. Candidates
should be comfortable working independently while providing reliable support to the team.

Responsibilities:
Perform general administrative tasks, including managing files, data entry, and record
management, with high accuracy and organization.
Oversee procurement processes, including coordinating orders, and managing vendor
relationships.
Process invoices and assist with financial documentation, ensuring accuracy and timely
submissions.
Coordinate and assist with scheduling meetings, appointments, and maintaining updated
calendars.
Communicate effectively with vendors, clients, and team members to address inquiries and
facilitate smooth transactions.

Preferred Qualifications:
Proficiency in Microsoft Office Suite, with advanced skills in Excel, Word, and Outlook.
Familiarity with procurement and invoicing procedures.
Experience or knowledge in the real estate industry is highly preferred.
Strong attention to detail and ability to prioritize tasks efficiently.
Excellent organizational, communication, and problem-solving skills.