Apollo ITS
Apollo ITS is hiring: Administrative Assistant in Tallahassee
Apollo ITS, Tallahassee, FL, United States
Job Title: Administrative Assistant
Location: Tallahassee, FL
Duration: 1+ Month
Job Description:
Location: Tallahassee, FL
Duration: 1+ Month
Job Description:
- Providing administrative support to the Chief of Medical Services
- Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.
- Answer and re-direct calls on a multi-line phone system as directed by the Department.
- Sort and distribute (internal and external) mail as directed by the Department.
- Greet and assist visitors in finding the correct destination as directed by theDepartment
- Ensures compliance with DOH policies and procedures.
- Assists the Bureau Chief in coordinating daily operational functions within the Division.
- Coordinates, reviews, edits, and formats outgoing correspondence.
- Drafts, formats, and completes routine memos and letter within established timeframes.
- Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
- Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
- Coordinates and makes arrangements pertaining to conferences calls.
- Attends staff and other meetings as required.
- Ability to speak and understand English
- Must have High School Diploma
- Experience as an administrative assistant with Executive Management or Department Leadership
- Professional customer service experience in an office setting
- Proficient using Excel, Word and PowerPoint
- Proficient in verbal and written communication
- Excellent organizational skills
- Proficient in multitasking