Administrative Assistant Job at Viwinco in Morgantown

Viwinco is on the lookout for a highly organized and detail-oriented Administrative Assistant to support our dynamic marketing operations. In this role, you will manage promotional materials, assist with event planning, and provide essential support across the marketing team. If you thrive in a fast-paced environment and are adaptable with a proactive approach to problem-solving, we want to hear from you!

Key Responsibilities:

Admin Support

• Provide general support across the marketing team.
• Manage scheduling, file organization, and team meetings.
• Track project timelines and assist with cross-departmental projects.
• Availability for occasional weekend and evening work is required.

Materials & Inventory

• Coordinate the production and distribution of brochures, flyers, and promotional items.
• Manage inventory and ensure all materials are current and accessible.
• Process and ship promotional orders for sales events.

Event Coordination

• Assist with planning and executing on-site and off-site events.
• Manage event logistics and provide on-site support.
• Support company tours and create engaging social media content to enhance brand visibility.

Internal Communications

• Gather and prepare weekly company updates.
• Proofread and edit reports and presentations.
• Serve as a point of contact during marketing campaigns.

Qualifications:

• High school diploma or equivalent required.
• Previous experience administrative support is a plus.
• Project management experience is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a must.
• Bilingual (English/Spanish) is a plus; ability to read and write in Spanish preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail, particularly in proofing materials or managing inventory.
• Ability to lift and move boxes, as physical material handling is required.
• Familiar with social media platforms and content creation.
• Positive, team-oriented attitude
• Flexibility to work outside regular business hours for events when needed.

Why Join Us?

At Viwinco, you will be part of a collaborative team that values creativity and innovation. We offer a supportive work environment and opportunities for professional growth. If you’re ready to make an impact and grow your career in marketing, apply today!