Administrative Assistant Job at Abacus in Virginia Beach

Job Title:

Administrative Assistant Req. #38464

Job location:

2401 Courthouse Drive, Rm 3017

Virginia Beach, VA 23456

Schedule:

Monday - Friday 8:00AM 5:00PM

Pay Rate:

$17.75/hour

Job duties:

May be required to record and/or transcribe meeting minutes involving technical, medical, financial, legal, or investigative terminology.

• Schedule meetings for supervisors and coordinates calendars for investigators and departmental personnel.
• Prepare replies to correspondence from brief notes or on own initiative; conduct research as needed files, databases, and a variety of source material to serve as a background for reports dictated by supervisors; and coordinate information sent out to other City departments and outside agencies.
• Establish and maintain cross-referenced electronic and/or paper files; and establish electronic and/or hardcopy file categories.
• Screen visitors, telephone calls, and incoming faxes, mail, and e-mail, personally answering those inquiries which, in the employee's judgment, do not require the supervisor's attention.
• Conducts basic investigative inquiries for the division that might include analysis of documents and databases.
• Acts as back-up when needed to prepare requisitions, purchase orders and payment vouchers, and other data; receive and issue receipts for monetary transactions; prepare travel advances and/or travel reimbursement; monitor budget expenditures; and track purchases made by division with city credit cards.
• Compose or verbally transmit work orders, work schedules, and office activities; and distribute and review work prepared by other clerical personnel for form, accuracy, and adherence to office policy.
• May process documents or key basic personnel, time and leave actions approved by supervisors or managers within their division into the City's enterprise financial and human resources automated software application; and maintain division personnel files.
• Operate standard office machinery.
• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on current workloads and department needs.

Requirements:

• Good communication and interpersonal skills.
• Courteous and positive attitude.
• Ability to multitask, prioritize, and manage time effectively.
• Strong attention to detail.
• Microsoft Office experience.

Apply Today - Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

• Competitive Pay Rates
• Excellent Culture
• Meaningful Employment
• Potential for Growth

When you apply, your experience may be considered across business verticals:

• Abacus Staffing - Multi-Client General Staffing
• Abacus Solution Group - Professional Placement
• Harrison Richard Group - Accounting & Finance
• Abacus Security Services

Employment opportunities include a wide range of placement options: project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess:

• Minimum of 6 months experience in this position
• Flexibility to align your experience with a broad range of assignments
• Meet physical, aptitude, educational and minimum experience criteria