Administrative Assistant Job at Smart Synergies in Aurora

Successful candidate will provide administrative support to the Constellation, Management, and Control (CMC) program area under Space Intelligence, Surveillance and Reconnaissance (S-ISR) including director, senior managers and program teams. The candidate will report directly to the CMC Deputy Program Manager. Responsibilities include office operations, maintaining calendars, answering telephones, and cross team coordination. In addition, this position will be responsible for composing reports, correspondence, and memorandums, and reviewing finished reports and documents for appropriate markings, spelling, and grammar. The successful candidate will also assist in various special tasks to ensure the smooth operation of the program areas.

Required Skills:

• Current TS/SCI with the ability to obtain a Poly. Clearance will need to be maintained while in role.

• Coordinate domestic/international travel arrangements and complete expense reports

• Demonstrated experience and discretion with handling confidential, sensitive and non-routine information

• A minimum of six (6) years professional administrative experience

• Demonstrated excellence with Microsoft office suite tools, with a focus on strong MS PowerPoint and MS Excel skills

• Detail oriented, efficient and able to project a courteous and professional demeanor and attitude.

• Demonstrated experience planning and organizing schedules and events

• Demonstrated experience supporting a senior leader in a large organization

• Demonstrated experience interacting with senior levels of leadership effectively

• Demonstrated experience handling multiple tasks concurrently

• Input data into various company systems and applications

• Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy

• Interface with senior level external and internal customers, as well as the executive support staff

• Calendar Management, meeting schedule and coordination with internal and external customers

• Status action items ensuring deadlines are met

• Assisting with the preparation of customer level and internal management reports and presentations

• Self-starter with initiative and independent judgment

• Success in a time sensitive environment with performance deadlines

• Willingness to learn new skills and work within a changing, dynamic environment

• Demonstrated excellent verbal and written communications skills

• Demonstrated ability to prioritize work within a multitasking environment and stay on top of task deadlines and due dates

• Good judgment and take initiative to complete tasks in a self-directing manner

Desired Skills :

• Experience with WEBTE and other online administrative tools • Assisting with the preparation of customer level and internal management reports and presentations • Self-starter with initiative and independent judgment • Success in a time sensitive environment with performance deadlines • Willingness to learn new skills and work within a changing, dynamic environment • Qualified Six Sigma Specialist Possess professional presence and phone/reception skills • Demonstrated excellent verbal and written communications skills • Demonstrated ability to prioritize work within a multitasking environment and stay on top of task deadlines and due dates • Good judgment and take initiative to complete tasks in a self-directing manner • Active TS/SCI clearance. Required Education (including Major): • High School Diploma or equivalent with 6+ year's applicable experience in Administrative Support roles. This position requires a U.S. person