Indio Management is hiring: Administrative Assistant in Dallas

Manages the company's lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Duties also include fielding telephone calls, handling special administrative projects, as well as overflow work from other assistants. Software skills are required, as well as Internet research abilities and strong communication skills.

Required Qualifications:

• High School diploma, or general equivalent degree (GED)
• Minimum of 1-year experience in customer service, administrative, or similar role
• Experience in residential property management a plus.

Essential Job Functions:

• Professionally answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable
• Support operations of the office including ordering supplies, stocking the breakroom and supply closet, assisting with ordering equipment and printing shipping labels,
• Greet guests in a professional, friendly, hospitable manner
• Open and close visitor area (locking doors, closing blinds, turning off lights)
• Type memos, correspondence, and other documents
• Maintain neatness and organization of reception desk, conference rooms and front closet areas with various administrative duties as outlined by the leadership.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information
• Greets and directs visitors to the company
• Ensure a professional appearance and manner for oneself and all personnel at all times
• Work/Communicate closely with contract employee(s) to accomplish daily tasks
• Updates Property Portfolio and associate spreadsheet for all vehicles and toll tags are up to date at all times
• Requires some flexibility with hours when needed.
• Miscellaneous duties as assigned/directed.

The job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by the company without prior verbal or written notification.