State of South Carolina
Administrative Assistant Job at State of South Carolina in Edgefield
State of South Carolina, Edgefield, SC, United States
Salary: $41,600.00 - $49,920.00 Annually
Location : Edgefield County, SC
Job Type: FTE - Full-Time
Job Number: 171103
Agency: Department of Transportation-District 2
Opening Date: 11/15/2024
Closing Date: 12/2/2024 11:59 PM Eastern
Class Code:: AA75
Position Number:: 61033786
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Hiring Range - Min.: $41,600.00
Hiring Range - Max.: $49,920.00
Opening Date: 11/15/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You MUST demonstrate in the education and/or work experience sections of the application that you at least meet the minimum qualifications noted for the position. Apply online and fully complete all sections of the application. A resume may be provided but will not substitute for completing any section of the application. Accurately respond to all Supplemental Questions since they are part of your official application and are used to initially screen applicants. If the selected candidate indicates attainment of a college degree(s), he/she may be required to provide an official college transcript within thirty (30) calendar days of employment. Failure to provide documentation within the required time frame may result in termination of employment. If you have any questions, please contact WANDA DAY, SC DEPT. OF TRANSPORTATION, 510 W. ALEXANDER AVENUE, GREENWOOD, SC 29646. Phone: (864) 227-6971.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Performs duties of an office manager including clerical, management, and administrative duties in all phases of maintenance office operations. Researches, processes, prepares, proof reads, organizes, and files correspondence and reports expeditiously in a concise and professional manner. Reads and interprets Department policies and updates. Files and maintains tracking systems for correspondence, reports, and personnel files. Coordinates and schedules meetings and prepares agendas as needed. Attends conferences, meetings, and training. Serves as liaison between management and the general public. Greets and assists the public and addresses questions and concerns in a professional and cordial manner. Receives and disseminates correspondence, inquiries, and work requests to appropriate staff members. Answers the telephone, letters, emails, and the front door to the maintenance office. Reviews and submits damage claims. Receives, reviews, distributes, and sorts office mail. Coordinates with public, agency, and government officials. Coordinates and processes personnel actions for the unit and serves as a central contact for personnel matters. Prepares all paper work and correspondence pertaining to all phases of personnel procedures such as writing position descriptions, coordinating advertisement of positions, accepting applications, arranging interviews, preparing paperwork for new hires and administrative orientation for new hires, coordinating disciplinary actions, retirement, reclassifications, promotions, and terminations. Informs and assists supervisors and staff with personnel matters, including insurance, workers compensation, leave requests, EPMS reviews, etc. Oversees time keeping, prepares payroll documents, enters and revises payroll data, reviews and files leave request documentation, reviews HMMS computer records, coordinates with staff for necessary revisions, addresses time and payroll inquiries, compiles and prepares daily, weekly, and monthly reports in the maintenance of business records, related reports, and files. Serves as Primary Time Administrator of the Unit. Serves as a senior certified procurement buyer performing activities and paperwork necessary for acquiring bids and prices, creating requisitions, purchase orders, shopping carts, and receipts of supplies and equipment for all maintenance materials and supplies used by the maintenance and office forces. Serves as liaison for multiple procurement card holders. Coordinates and manages office and facility contracts including uniforms and janitorial services. Maintains and ensures all supply and stockpile records are updated including quantity and unit price updates. Maintains office supplies, equipment, and furniture needs including coordination of any necessary requisitions. Assists in the preparation of budget requests, monitors compliance with approved procurement requests and budgets to avoid over expenditures and/or appropriate expenditures. Manages Adopt-A-Highway, record retention, and fuel card transactions in the Equipment Management System. Serves as a Class C SCDHEC operator for accepting and reporting facility fuel, attained through on-the-job training. Required to work 12 hour shifts on weekdays, weekends, and holidays during inclement weather/emergency conditions and perform administrative duties as needed. Performs other related duties as assigned.
Minimum and Additional Requirements
A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.
A valid motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.
Preferred Qualifications
None.
Additional Comments
A RESUME MAY BE INCLUDED BUT NOT SUBSTITUTED FOR COMPLETING THE ENTIRE APPLICATION. RESUMES ARE NOT REVIEWED TO DETERMINE IF AN APPLICANT MEETS REQUIREMENTS OF POSITION. SUPPLEMENTAL QUESTIONS ARE CONSIDERED PART OF THE APPLICATION AND MUST BE COMPLETED.
Non Discrimination Statement:
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
02
Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
03
Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.
04
What class driver's license do you possess?
05
How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply.
06
If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.
07
If you were referred by a current SCDOT employee, what is their name?
08
I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application.Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.
09
My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.
Required Question
Location : Edgefield County, SC
Job Type: FTE - Full-Time
Job Number: 171103
Agency: Department of Transportation-District 2
Opening Date: 11/15/2024
Closing Date: 12/2/2024 11:59 PM Eastern
Class Code:: AA75
Position Number:: 61033786
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 4
Hiring Range - Min.: $41,600.00
Hiring Range - Max.: $49,920.00
Opening Date: 11/15/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You MUST demonstrate in the education and/or work experience sections of the application that you at least meet the minimum qualifications noted for the position. Apply online and fully complete all sections of the application. A resume may be provided but will not substitute for completing any section of the application. Accurately respond to all Supplemental Questions since they are part of your official application and are used to initially screen applicants. If the selected candidate indicates attainment of a college degree(s), he/she may be required to provide an official college transcript within thirty (30) calendar days of employment. Failure to provide documentation within the required time frame may result in termination of employment. If you have any questions, please contact WANDA DAY, SC DEPT. OF TRANSPORTATION, 510 W. ALEXANDER AVENUE, GREENWOOD, SC 29646. Phone: (864) 227-6971.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Performs duties of an office manager including clerical, management, and administrative duties in all phases of maintenance office operations. Researches, processes, prepares, proof reads, organizes, and files correspondence and reports expeditiously in a concise and professional manner. Reads and interprets Department policies and updates. Files and maintains tracking systems for correspondence, reports, and personnel files. Coordinates and schedules meetings and prepares agendas as needed. Attends conferences, meetings, and training. Serves as liaison between management and the general public. Greets and assists the public and addresses questions and concerns in a professional and cordial manner. Receives and disseminates correspondence, inquiries, and work requests to appropriate staff members. Answers the telephone, letters, emails, and the front door to the maintenance office. Reviews and submits damage claims. Receives, reviews, distributes, and sorts office mail. Coordinates with public, agency, and government officials. Coordinates and processes personnel actions for the unit and serves as a central contact for personnel matters. Prepares all paper work and correspondence pertaining to all phases of personnel procedures such as writing position descriptions, coordinating advertisement of positions, accepting applications, arranging interviews, preparing paperwork for new hires and administrative orientation for new hires, coordinating disciplinary actions, retirement, reclassifications, promotions, and terminations. Informs and assists supervisors and staff with personnel matters, including insurance, workers compensation, leave requests, EPMS reviews, etc. Oversees time keeping, prepares payroll documents, enters and revises payroll data, reviews and files leave request documentation, reviews HMMS computer records, coordinates with staff for necessary revisions, addresses time and payroll inquiries, compiles and prepares daily, weekly, and monthly reports in the maintenance of business records, related reports, and files. Serves as Primary Time Administrator of the Unit. Serves as a senior certified procurement buyer performing activities and paperwork necessary for acquiring bids and prices, creating requisitions, purchase orders, shopping carts, and receipts of supplies and equipment for all maintenance materials and supplies used by the maintenance and office forces. Serves as liaison for multiple procurement card holders. Coordinates and manages office and facility contracts including uniforms and janitorial services. Maintains and ensures all supply and stockpile records are updated including quantity and unit price updates. Maintains office supplies, equipment, and furniture needs including coordination of any necessary requisitions. Assists in the preparation of budget requests, monitors compliance with approved procurement requests and budgets to avoid over expenditures and/or appropriate expenditures. Manages Adopt-A-Highway, record retention, and fuel card transactions in the Equipment Management System. Serves as a Class C SCDHEC operator for accepting and reporting facility fuel, attained through on-the-job training. Required to work 12 hour shifts on weekdays, weekends, and holidays during inclement weather/emergency conditions and perform administrative duties as needed. Performs other related duties as assigned.
Minimum and Additional Requirements
A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.
A valid motor vehicle operator's license is required.
The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.
Preferred Qualifications
None.
Additional Comments
A RESUME MAY BE INCLUDED BUT NOT SUBSTITUTED FOR COMPLETING THE ENTIRE APPLICATION. RESUMES ARE NOT REVIEWED TO DETERMINE IF AN APPLICANT MEETS REQUIREMENTS OF POSITION. SUPPLEMENTAL QUESTIONS ARE CONSIDERED PART OF THE APPLICATION AND MUST BE COMPLETED.
Non Discrimination Statement:
The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Are you a current SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
- Yes
- No
02
Are you a former SCDOT employee? Your work experience with SCDOT should be reflected on the application in the work history section. Failure to accurately reflect work history may result in non-selection.
- Yes
- No
03
Please indicate the highest level of education you have attained. If you have not completed high school, please indicate the highest grade you completed.
04
What class driver's license do you possess?
- Class A (CDL)
- Class B (CDL)
- SC Class C
- SC Class D
- Other State Driver's License
- None
05
How did you find out about this vacancy at the South Carolina Department of Transportation? Please check all that apply.
- Job/Career Fair
- Referred by current SCDOT employee
- SCDOT presentation
- Sign or billboard
- Bumper sticker/magnetic sign
- Facebook or Twitter post
- Internship
- Newspaper Ad
- Radio Ad
- Television Ad
- Trade Journal
- Referred from Vocational Rehab
- Referred from Department of Employment and Workforce
- Jobs.SC.Gov webpage
- Other
06
If you selected "other" please explain how you found out about the vacancy at the South Carolina Department of Transportation.
07
If you were referred by a current SCDOT employee, what is their name?
08
I understand that I must complete the state application to include current and previous work history and education. A resume cannot be submitted for completed work history and education sections of the employment application.Only information contained within this application will be used to determine my qualifications for this position or for any other employment consideration should I be the selected candidate. I have read and acknowledged this statement.
- Yes
- No
09
My failure to accurately and completely describe my work experience may prevent my application from being forwarded to the hiring manager. I understand and acknowledge this statement.
- Yes
- No
Required Question