Data Integrity Coordinator

Details Open Date 11/05/2024 Requisition Number PRN40273B Job Title Manager, Administrative Working Title Data Integrity Coordinator Job Grade E FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday to Friday; 8:00am – 5:00pm (includes 1-hour lunch) VP Area President Department 00289 - Development Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000 - $60,000 Close Date 02/07/2025 Priority Review Date Job Summary The Data Integrity Coordinator is responsible for managing and monitoring data integrity requests and projects submissions workflow to ensure requests are completed in an accurate, efficient, and timely manner. The position will perform a variety of data management tasks to enhance and maintain Advancement data and processes in support of University fundraising and relationship building goals under minimal supervision. Advancement data maintained includes the contact, biographical, demographic, and prospect management related data on alumni, parents, friends of the University, corporations, foundations, and other constituent types. This position will work closely with the Associate Director of Alumni and Donor Records to plan and execute special projects and database clean-up tasks. In collaboration with the Sr. Data Integrity Specialist, this position will maintain and ensure VIP lists are kept up to date. The Data Integrity Coordinator will act as a catalyst between the Data Integrity Team, the Advancement Office and campus partners to keep a working relationship to assist in improving engagement scores through Data Integrity project submissions. Considerations: This position is optionally remote. Applicants should reside in the state of Utah, specifically in or near the Salt Lake City Metropolitan area. Occasional mandatory in-person trainings or meetings on the University of Utah campus are a requirement of this position. The candidate who is hired for this position may choose to work in the office either part-time or full-time. If they do, a desk space will be provided for them. Responsibilities Shares the maintenance of VIP lists and special on-going projects with the Sr. Data Integrity Specialist. Oversee the assignment of Data Integrity project tasks to the Gift and Record Services team. Managing a broad scope of the team’s data entry efforts and ensure data integrity in these projects. This includes the responsibility of directing the Salesforce ascend Data Integrity case workflow by distributing, monitoring and prioritizing assignments and assisting in the creation and execution of standard and one-off projects. Oversees the process of data load interims for grads, parents, employees, duplicate records, Initium-related, etc. Assists in maintenance of all constituent and organization records including adding new records, updating records, file clean-up, duplicate record management, and monitoring general data integrity to ensure all biographical information is appropriately obtained and kept up to date in accordance with best practices and institutional processes. Assists in the data integrity efforts of Prospect Management including those pertaining to fundraiser interactions with donor prospects and fundraising plans. Serve as backup for other Data Integrity team members to ensure tasks and projects are covered day to day. Other tasks as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Minimum Qualifications Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master’s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Ability to work successfully in teams, in a collaborative environment and under own initiative. Highly Preferred Qualifications: Intermediate to an advanced working knowledge of Microsoft Excel. Problem Solving: Incumbents must be able to find solutions independently and as a member of our team. Ability to overcome challenges and speed bumps to ensure project deadlines are met, while managing a high volume of data points from a variety of sources and understand connections within the University Advancement’s database. This position does not directly supervise others, however, oversees other team members in terms of ensuring appropriate project management workflow and upholding data entry accuracy. Background knowledge of managing multiple projects at once, excellent proof-reading skills and experience with data entry required. Strong analytical and problem-solving skills. High computer and/or database literacy. Background in the fundraising or non-profit industry. Familiar with researching biographical and demographic information. Comfortable and thrives in a fast-paced environment, with regularly changing priorities. Working knowledge with LexisNexis is a plus. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.