Graduate Recruiting/Marketing Coordinator

Details Open Date 08/22/2024 Requisition Number PRN39627B Job Title Coordinator, Marketing & Communications Working Title Graduate Recruiting/Marketing Coordinator Job Grade C FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 30 Full Time or Part Time? Full Time Shift Day Work Schedule Summary M-F TBD VP Area Academic Affairs Department 00121 - Chemistry Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $35,000-$53,624 Close Date Priority Review Date Job Summary Provides administrative support for the chemistry advancement and grad recruiting offices under the supervision of the Advancement director. Responsibilities Assists with grad program planning and implementation including admissions and recruitment. Corresponds with potential students and processes student travel (in Concur) for recruiting visits. Processes grad student awards/scholarships through the ePR, payroll, and scholarship systems. Tracks and processes EDGE grad student award funds. Coordinates special event activities such as student visits, recruiting conferences, alumni seminars, and donor recognition banquets. Compiles, sorts, and organizes confidential data in the student and donor databases. Assists with the preparation/distribution of promotional materials, letters, and brochures. Web content editing, integration of video and photos, and other website-related projects, including all social media channels Department newsletter and magazine content and editing Updates donor mailing lists, maintains files, and organizes details supporting named events. Reconciles and compiles P-card receipts/reports for grad recruiting and advancement. Uses Ushop to place supply orders and other purchases. Assists in the creation and distribution of program materials, forms, and general correspondence. May track/report on current trends to determine future recruiting and advancement needs. Ad hoc reporting and duties as assigned. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor’s Degree in Marketing, Communications, or a related area, or equivalency (one year of education can be substituted for two years of related work experience). One year of related experience and demonstrated human relations and effective communication skills required. Experience in different styles of writing, publishing software packages and advertising concepts may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Ability to work independently on assigned tasks. Expertise using MS Office software. Database experience preferred. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.