Minnesota Careers
Office & Administrative Specialist
Minnesota Careers, Saint Paul, Minnesota, United States, 55130
Job Details
Working Title: Office & Administrative Specialist Job Class: Office and Administrative Specialist Agency: Revenue Department Job ID : 81982 Location : St. Paul Telework Eligible : Yes Full/Part Time : Full-Time Regular/Temporary : Seasonal Who May Apply : This vacancy is open for all qualified job seekers. Date Posted : 11/25/2024 Closing Date : 12/05/2024 Hiring Agency/Seniority Unit : Revenue Department / Revenue (Inc Assessors)-AFSCME Division/Unit : Tax Operations Division / Tax Ops-Demographics Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range:
$20.02 - $25.03 / hourly; $41,801 - $52,262 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Tax Operations Division- Demographics FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This posting may be used to fill multiple vacancies.
These seasonal positions are anticipated to start mid- February 2025 and are anticipated to go through September 2025.
This position exists to provide and ensure the agency has the most current and accurate information to carry out the agency mission in regards to issuing refunds, tax orders, collection activities, and various other activities. Main duties include using various software programs to research and locate current demographic information for taxpayers and other government debtors for returned mail received at the Department of Revenue. More specifically, updating and/or correcting demographical information (names, addresses, social security numbers) for individual income tax returns, property tax refund returns, military and political campaign returns. The work of this position assists in meeting Division goals, supports the Agency's strategic plan, and best serves the public.
NOTE: Current State of Minnesota employees may not be considered for these positions if the appointment will require compensation at overtime rates, unless they resign from their current position.
Qualifications
Minimum Qualifications
Data entry sufficient to perform tasks with speed and accuracy to update taxpayer information, respond to e-mail requests, and write comments on customer records. English sufficient to read, understand, and write clear comments on customer records, understand, and apply procedures to resolve work items. English sufficient to spot difference among information presented when conducting research for work items, such as names, SSNs, and address variations. Preferred Qualifications
Experience working with GenTax Experience using Microsoft Office products Ability to do research using a variety of software programs and the Internet Clerical experience Critical thinking and problem solving skills Physical Requirements
Requires occasionally lifting and/or carrying such articles as correspondence or laptop computer. Although this job is defined as sedentary, a certain amount of walking and standing is necessary in carrying out job duties.
Additional Requirements
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Allison Claeson at allison.claeson@state.mn.us or 651-556-6771 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Wells at megan.a.wells@state.mn.us .
If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us .
About Revenue Dept
The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.
Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.
We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.
Find out more about us on our website.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Working Title: Office & Administrative Specialist Job Class: Office and Administrative Specialist Agency: Revenue Department Job ID : 81982 Location : St. Paul Telework Eligible : Yes Full/Part Time : Full-Time Regular/Temporary : Seasonal Who May Apply : This vacancy is open for all qualified job seekers. Date Posted : 11/25/2024 Closing Date : 12/05/2024 Hiring Agency/Seniority Unit : Revenue Department / Revenue (Inc Assessors)-AFSCME Division/Unit : Tax Operations Division / Tax Ops-Demographics Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range:
$20.02 - $25.03 / hourly; $41,801 - $52,262 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Tax Operations Division- Demographics FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This posting may be used to fill multiple vacancies.
These seasonal positions are anticipated to start mid- February 2025 and are anticipated to go through September 2025.
This position exists to provide and ensure the agency has the most current and accurate information to carry out the agency mission in regards to issuing refunds, tax orders, collection activities, and various other activities. Main duties include using various software programs to research and locate current demographic information for taxpayers and other government debtors for returned mail received at the Department of Revenue. More specifically, updating and/or correcting demographical information (names, addresses, social security numbers) for individual income tax returns, property tax refund returns, military and political campaign returns. The work of this position assists in meeting Division goals, supports the Agency's strategic plan, and best serves the public.
NOTE: Current State of Minnesota employees may not be considered for these positions if the appointment will require compensation at overtime rates, unless they resign from their current position.
Qualifications
Minimum Qualifications
Data entry sufficient to perform tasks with speed and accuracy to update taxpayer information, respond to e-mail requests, and write comments on customer records. English sufficient to read, understand, and write clear comments on customer records, understand, and apply procedures to resolve work items. English sufficient to spot difference among information presented when conducting research for work items, such as names, SSNs, and address variations. Preferred Qualifications
Experience working with GenTax Experience using Microsoft Office products Ability to do research using a variety of software programs and the Internet Clerical experience Critical thinking and problem solving skills Physical Requirements
Requires occasionally lifting and/or carrying such articles as correspondence or laptop computer. Although this job is defined as sedentary, a certain amount of walking and standing is necessary in carrying out job duties.
Additional Requirements
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Allison Claeson at allison.claeson@state.mn.us or 651-556-6771 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Wells at megan.a.wells@state.mn.us .
If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us .
About Revenue Dept
The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.
Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.
We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.
Find out more about us on our website.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.