MMD Services is hiring: Administrative Assistant in Chicago

Our client is a prominent Global leader dedicated to delivering exceptional experiences with over 1,000 subsidiaries and affiliated brands. With a commitment to innovation and personalized service, they are seeking a Associate Digital Asset Manager to join their team immediately.

We are seeking a dedicated and organized Administrative Assistant to provide comprehensive administrative support across various functions within our organization. This individual will play a key role in ensuring smooth operations by managing schedules, coordinating communications, and assisting in the preparation of materials and reports.

This role offers a hybrid work schedule with 2-3 days onsite!

Position Summary:

• Manage calendars, schedule meetings, and prepare travel itineraries.
• Compile and analyze basic information for inclusion in reports or presentations.
• Prepare charts, graphs, and tables as necessary.
• Complete and process expense reports and invoices.
• Monitor and manage email and incoming correspondence.
• Facilitate communication with staff, gather necessary information, and liaise with various departments throughout the organization.

Minimum Experience:

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong oral and written communication skills, with the ability to adapt messaging for different audiences.
• Effective interpersonal skills to build constructive relationships and collaborate across levels of the organization.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities.
• A customer-focused mindset for both internal and external stakeholders.
• Enthusiasm and a positive, "can-do" attitude when addressing challenges.
• A strong sense of ethics, integrity, and trustworthiness.
• Quick learning capabilities, especially when facing new challenges or tasks.
• Advanced PowerPoint skills, including creating professional slides, presentations, and charts.

MMD Services Inc. is an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.