Town of Erie
Town of Erie is hiring: Administrative Specialist in Erie
Town of Erie, Erie, CO, United States
Job Details
Job Location
Town Hall - Erie, CO
Position Type
Full Time
Salary Range
$26.22 - $34.35 Hourly
Job Category
Planning & Development
Description
Are you a detail-oriented professional looking to make an impact in a thriving, fast-growing town? We're searching for an Administrative Specialist to play a key role in supporting our Planning & Development department.
In this dynamic position, you'll provide essential clerical and administrative support to keep our operations running smoothly. Reporting to the Business Operations Coordinator, you'll handle important details with independence and professionalism while contributing to the exciting growth and development of our community.
Ready to make a difference? Apply today and be part of shaping our town's future! All staff are expected to adhere to the Town's mission, vision and values ofPRIDE. If you're ready to make a difference, we'd love to hear from you!
Posting Dates: 11/25/2024 - 12/06/2024
**Please ensure your application is submitted and complete prior to 11:59pm on 12/06/2024 to be considered. All incomplete applications will be withdrawn from the process. This posting may close early without further notice.
Salary Ranges Effective 1/1/2025:
Minimum:Maximum:Anticipated Hiring Range: $26.22/hour$30.29/hourFull Range:$26.22/hour$34.35/hour
Anticipated Work Schedule:
Support Functions for the Planning & Development Director
Minimum Qualifications:
Desired Qualifications
Knowledge of: Extensive knowledge of procedures, policies, rules and regulations governing administrative functions with broad knowledge of current office procedures and practices, Adobe, Microsoft office programs - especially in word processing and database/spreadsheet programs, scheduling and coordinating meetings.
Skills in: Verbal and written communication; composing effective and accurate correspondence; independent decision making; handling non-routine matters; maintaining confidentiality and handling confidential issues with tact and discretion; effectively working with other employees, vendors, contractors and the general public; following complex oral and written directions; exercise initiative and making sound independent judgments.
Environmental Factors: Work is performed in a standard office environment. Frequent to constant use of a personal computer. Work may involve competing demands, performing multiple tasks, working to deadlines.
Physical Factors: While performing the duties of this job, the employee is frequently required to sit for extended periods of time and occasionally lift storage boxes of 20lbs or more.
Town of Erie Benefits:
The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment. Click here to learn more.
Designated full time employees are eligible for the following benefits:
We are a Public Service Loan Forgiveness (PSLF)-qualified employer!
EEOC Statement:
The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual's work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.
Job Location
Town Hall - Erie, CO
Position Type
Full Time
Salary Range
$26.22 - $34.35 Hourly
Job Category
Planning & Development
Description
Are you a detail-oriented professional looking to make an impact in a thriving, fast-growing town? We're searching for an Administrative Specialist to play a key role in supporting our Planning & Development department.
In this dynamic position, you'll provide essential clerical and administrative support to keep our operations running smoothly. Reporting to the Business Operations Coordinator, you'll handle important details with independence and professionalism while contributing to the exciting growth and development of our community.
Ready to make a difference? Apply today and be part of shaping our town's future! All staff are expected to adhere to the Town's mission, vision and values ofPRIDE. If you're ready to make a difference, we'd love to hear from you!
Posting Dates: 11/25/2024 - 12/06/2024
**Please ensure your application is submitted and complete prior to 11:59pm on 12/06/2024 to be considered. All incomplete applications will be withdrawn from the process. This posting may close early without further notice.
Salary Ranges Effective 1/1/2025:
Minimum:Maximum:Anticipated Hiring Range: $26.22/hour$30.29/hourFull Range:$26.22/hour$34.35/hour
Anticipated Work Schedule:
- Full-time : Monday - Friday, 8:00am - 5:00pm
- May be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need.
- This position is 100% in-person and not eligible for remote work
Support Functions for the Planning & Development Director
- Regular briefings to review daily meeting calendar and relay high priority tasks
- Monitor email and respond to internal and external emails
- Primary point of contact for internal staff and external customers for scheduling
- Coordinate meetings, conferences and travel
- Keeps Senior Staff aware of relevant issues and topics
- Collects data/process/prepare monthly reporting for the Department
- Primary point of contact for internal staff and external customers for scheduling/questions
- Gather and distribute mail for Planning Department
- Centralized office supply ordering for department
- Coordinates/schedules department meetings (Team, Staff, Applicant, Quarterly)
- Coordinates Site Inspection Meetings for Planning Department
- Coordinates/prepares onboarding of new employees
- Assists in preparation of Council agenda items; provides preparation assistance
- Acts as Planning Commission Secretary back-up
- Assists in drafting agreements, coordinates execution and record keeping
- Processes department invoices through CentralSquare software
- Intake and review of Pre-application submittal documents
- Coordinating and scheduling Pre-application meeting(s) with applicant, staff, and external agencies
- Processes public records requests in accordance with the Colorado Open Records Act
- Collects data/process/prepare monthly reporting for outside external agencies
- Handles full range of clerical and administrative details, including high level research, spreadsheets, data manipulation, preparation of complex documents and database administration
- Solves routine problems and answers staff questions
- Research, collects data, and prepares reports as assigned
- Perform related work as required and assigned
- General administrative support
- Will be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need.
Minimum Qualifications:
- Associates Degree in Business Administration, Public Administration, office automation or a related field.
- Five (5) years of administrative or office management experience including two (2) years of serving as a lead worker
Desired Qualifications
- Knowledge and experience in Planning and Development, Government or Municipalities
- Experience managing a leader's inbox and calendar, including prioritizing emails, scheduling meetings, coordinating appointments and ensuring efficient time management.
- Strong attention to detail in handling confidential or sensitive information.
- Skilled in organizing and preparing for meetings, including creating agendas, presentations, taking minutes and following up on action items.
- Ability to work in a matrix environment, which includes receiving direction and assignments from multiple managers or supervisors within the department.
- Ability to effectively prioritize tasks, meet deadlines and maintain flexibility in a fast-paced environment.
- Excellent verbal and written communication skills to interact professionally with internal and external stakeholders as well as Town residents
- Experience providing high-level customer service
- Reference checks
- Background checks include: National and County Criminal Scan, Sex-Offender Registry check and Motor Vehicle Report through DMV
Knowledge of: Extensive knowledge of procedures, policies, rules and regulations governing administrative functions with broad knowledge of current office procedures and practices, Adobe, Microsoft office programs - especially in word processing and database/spreadsheet programs, scheduling and coordinating meetings.
Skills in: Verbal and written communication; composing effective and accurate correspondence; independent decision making; handling non-routine matters; maintaining confidentiality and handling confidential issues with tact and discretion; effectively working with other employees, vendors, contractors and the general public; following complex oral and written directions; exercise initiative and making sound independent judgments.
Environmental Factors: Work is performed in a standard office environment. Frequent to constant use of a personal computer. Work may involve competing demands, performing multiple tasks, working to deadlines.
Physical Factors: While performing the duties of this job, the employee is frequently required to sit for extended periods of time and occasionally lift storage boxes of 20lbs or more.
Town of Erie Benefits:
The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment. Click here to learn more.
Designated full time employees are eligible for the following benefits:
- Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
- Supplemental Accident, Critical Illness and Hospital Plans
- Voluntary Life/AD&D
- Employer paid Basic Life/AD&D
- Employer paid Short- and Long-Term Disability
- Diagnosis and infertility treatment options via Cigna plans
- Employer paid Employee Assistance Program
- Robust extended sick leave and family sick leave program
- Up to 48 hours of Colorado Sick Leave - 1 hour earned for every 30 hours worked in a pay period
- 3 ½ Weeks of Paid Time Off (PTO) per year (increases with years of service)
- 40 hours of pre-loaded Paid Time Off (PTO) to each new employee upon hire
- Fifteen (15) Paid Holidays
- Twenty-Four (24) Hours of Paid Volunteer Leave
- Up to 12 weeks of paid Parental Leave for bonding with a new child
- Option to "sell back" PTO after two (2) years of continuous employment
- 457 Retirement Plan, with a 5% employer match and immediate 100% vesting in your deferral contributions AND employer contributions
- Education reimbursement up to $2,000 per year
- Individual free membership to the Erie Community Center and steep discounts on couple or family memberships.
- Employer sponsored wellness program, including employee-based fitness classes
- Half-off charging at town-owned EV charging stations
- Pet Insurance
- Employee Discount Program through Benefits Hub
- Eligible for discount Dell Computer program
- Onsite/virtual trainings for growth and development opportunities
We are a Public Service Loan Forgiveness (PSLF)-qualified employer!
EEOC Statement:
The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual's work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.