Robert Half
Administrative Assistant Job at Robert Half in Bakersfield
Robert Half, Bakersfield, CA, US
Job Description
Job Description
We are looking for an Administrative Assistant to join our team in Bakersfield, California. The role involves providing support to the accounting department and managing the front desk reception. This is a contract to permanent employment opportunity that requires a high level of organization and attention to detail.
Responsibilities
• Effectively manage the front desk reception, handling both inbound and outbound calls.
• Provide comprehensive customer service, including responding to email correspondence and scheduling appointments.
• Perform data entry tasks and maintain accurate customer records.
• Assist in the reconciliation of contract employees' timecards on a regular basis.
• Utilize Microsoft Suite, including Word, Excel, PowerPoint, and Outlook to carry out various tasks.
• Take responsibility for operational tasks such as scanning, saving, and filing office documents including invoices, credit card receipts, and training documents.
• Provide assistance to the Finance Controller, Accounts Payable, and Accounts Receivable departments with various clerical tasks as needed.
• Handle the completion and maintenance of 'must be eligible to work in the U.S.' for the company.
• Demonstrate the ability to problem solve and work independently or in a group setting.
• Develop and manage Standard Operating Procedures (SOP's) for assigned job duties.• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proven ability to handle and prioritize inbound calls.
• Exceptional customer service skills, with a focus on delivering high-quality support.
• Strong data entry skills, with attention to detail and accuracy.
• Experience with email correspondence, being able to draft, edit and send detail oriented emails.
• Proficiency in both making and receiving inbound and outbound calls.
• Advanced skills in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments in an organized and efficient manner.
• Experience with Accounts Receivable (AR), including tracking and managing outstanding payments.
• Knowledge of accounts receivables systems, with the ability to manage and organize financial records.
• Experience with Accounts Payable (AP), including processing payments and maintaining up-to-date records.
Responsibilities
• Effectively manage the front desk reception, handling both inbound and outbound calls.
• Provide comprehensive customer service, including responding to email correspondence and scheduling appointments.
• Perform data entry tasks and maintain accurate customer records.
• Assist in the reconciliation of contract employees' timecards on a regular basis.
• Utilize Microsoft Suite, including Word, Excel, PowerPoint, and Outlook to carry out various tasks.
• Take responsibility for operational tasks such as scanning, saving, and filing office documents including invoices, credit card receipts, and training documents.
• Provide assistance to the Finance Controller, Accounts Payable, and Accounts Receivable departments with various clerical tasks as needed.
• Handle the completion and maintenance of 'must be eligible to work in the U.S.' for the company.
• Demonstrate the ability to problem solve and work independently or in a group setting.
• Develop and manage Standard Operating Procedures (SOP's) for assigned job duties.• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proven ability to handle and prioritize inbound calls.
• Exceptional customer service skills, with a focus on delivering high-quality support.
• Strong data entry skills, with attention to detail and accuracy.
• Experience with email correspondence, being able to draft, edit and send detail oriented emails.
• Proficiency in both making and receiving inbound and outbound calls.
• Advanced skills in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments in an organized and efficient manner.
• Experience with Accounts Receivable (AR), including tracking and managing outstanding payments.
• Knowledge of accounts receivables systems, with the ability to manage and organize financial records.
• Experience with Accounts Payable (AP), including processing payments and maintaining up-to-date records.