Marshall University
Marshall University is hiring: Administrative Assistant in Huntington
Marshall University, Huntington, WV, United States
Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
Position Information
Banner Position Number
001560
Position Title
Administrative Assistant
Classification Title
Administrative Assistant
Department
Dean-Col Engineering & Computer Sci - MU2586
Job Description
Responsible for the day-to-day administrative departmental responsibilities in the College of Engineering and Computer Sciences
MU - Marshall University
Salary Range
$27,000 - $33,300; Salary may be increased based off education, experience, and internal equity.
Salary Grade
2
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education
Education
Posting Detail Information
Posting Number
MU0967NE
Open Date
11/14/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
- Work week is 37.5 hrs.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Holidays - Employees receive 13 Paid Holidays
- Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
- Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.
Position Information
Banner Position Number
001560
Position Title
Administrative Assistant
Classification Title
Administrative Assistant
Department
Dean-Col Engineering & Computer Sci - MU2586
Job Description
Responsible for the day-to-day administrative departmental responsibilities in the College of Engineering and Computer Sciences
- The successful applicant will provide direct support to the department Chairs and faculty, complete travel authorizations and settlement forms, make reservations as needed, organize meetings, complete meeting minutes quickly and accurately, direct student traffic to appropriate personnel for advising and schedule appointments with the Department Chairs.
- Possess excellent communication and grammar skills with a demonstrated ability to deal with multiple tasks from a diverse group of individuals.
- Maintain excellent professional relationships with associates, supervisors, faculty and clients.
- The successful applicant will maintain student and departmental files and ensure information is accurate and up-to-date, place holds on student's registration, register students when needed, update student records, enter course schedules, prepare faculty advisee list and assignments in the Banner system.
- Prepare correspondence and distribute for the Department Chairs.
- Successful applicants will monitor the departments' budgets, maintain Chairs and conference room calendars.
- Prepare paperwork to hire Student Assistants and provide training for them to complete timesheets and clock in and out of the TimeClock Plus (TCP) system.
- Enter approvals in TCP for 10-20 student assistants weekly.
- Conduct special projects that include pre-requisite corrections, yearly catalog proofs and edits, and place textbook orders each semester.
- The successful applicant will maintain the departments' office supply inventories, order materials, supplies and equipment for labs and student capstone projects using the appropriate regulations and policies for State Pcard, MURC Pcard, MU Foundation requisitions, and enter encumbrances and requisitions in Banner. The successful candidate will also assist faculty with purchases, travel and monitor budgets.
- Retrieve mail from the mailroom daily and other duties as assigned.
MU - Marshall University
Salary Range
$27,000 - $33,300; Salary may be increased based off education, experience, and internal equity.
Salary Grade
2
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education
- High School Degree or GED
- Two years of experience in a corporate or professional environment and demonstrated computer skills.
- Ability to work with Microsoft Suite of Products, especially MS Word, Outlook, PowerPoint and Excel.
Education
- 18 months of education beyond high school typically obtained through business, technical or vocational school
- Banner student and finance, HR and MURC modules, knowledge and ability to use the PeopleAdmin System and Ad Astra scheduling system.
- Familiarity with MU, MU Foundation and MURC policies and procedures is preferred. Additional years of related work experience in a corporate or professional environment is desirable.
Posting Detail Information
Posting Number
MU0967NE
Open Date
11/14/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary