Executive Administrative Assistant Job at MODERNCONTROLS LLC. in New Castle

Description:

ModernControls is a leading provider of HVAC and building automation services for commercial facilities across Delaware, Pennsylvania, Maryland, Virginia, Washington D.C. and New Jersey. With over 220 employees, and a fleet of over 150 service vehicles, our team of experts install, maintain, and design Building Automation and HVAC systems designed to help facility managers control building environments and operating costs.

ModernControls is seeking an eager and hard-working professional to join our team as a Technical Sales Engineer on the Sales Team. As a Technical Sales Engineer, you will help develop new business opportunities in the Pennsylvania/New Jersey markets, maintain existing client relationships, and drive sales for Building Automation Projects. This role involves identifying customer needs, proposing solutions, and closing sales to meet company revenue goals. The ideal candidate will have a strong understanding of BAS and HVAC systems, excellent communication skills, and a proven track record in sales. This position is full time with a generous base salary + commission structure.

Requirements:

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned:

•Serve visitors by greeting, welcoming, and directing them appropriately, while maintaining a clean and professional work space at the Lobby Reception Desk

•Operate multi-line telephone system and direct to appropriate party.

•Must have excellent time management and follow up skills necessary to perform in a fast-paced environment.

•Answer visitors’ questions, calls, and emails, and provide them with the relevant information.

•Maintain visitor, employee, and department directories and logs.

•Organize the reception/ cafeteria area’s while complying with office procedures, rules, and regulations.

•Process orders for amenities (supplies, paper and pantry supplies) and serve as the main contact for vendors and ensure that they are escorted on the floor at all times.

•Assist with meeting planning including booking rooms, arranging for necessary equipment, creating meeting materials, etc.

•Sign for deliveries and ensure all mail and packages are distributed to accordingly.

•Schedule appointments and ensure that relevant staff are notified and prepared

•Aid the Human Resource department in scheduling interviews, maintaining employee records, and other miscellaneous duties

•Manage schedules for executive calendars, including scheduling meetings, appointments, and events, as well as coordinating travel arrangements and itineraries.

•Communication on behalf of leadership, including writing and editing company communication

•Assist with Purchase Order, shipping and receiving and other ancillary business activities

QUALIFICATIONS

•Must be courteous, professional, and helpful to customers and the public.

•Must have excellent time management skills.

•Must be able to work well with others and multitask

•Must present great attention to detail.

PREFERRED KNOWLEDGE/SKILLS, EDUCATION AND EXPERIENCE:

•3 to 5 years of experience in an Office Management, Receptionist, and/or administrative role.

•Efficient in Microsoft Products.

•Proven experience in an office setting and as a receptionist, front office representative, or a related position.

•The technical ability to use scheduling software and Microsoft Office products.

•Strong multi-tasking and time management skills.

•Outstanding verbal and written communication skills.

•Thrive in a cultural driven team environment.

BENEFITS

•Company paid Health insurance

•Dental insurance

•Vision insurance

•Health savings account with company contribution

•Company paid Life insurance

•401(k) with company match

•15 days paid time off