Personal Assistant to Chief Executive Officer Job at Novax Recruitment Group in

Job Title: Executive Assistant to the CEO and Accounting Coordinator

Location: Fort Worth, TX

Salary: $55,000 - $75,000

Industry: Professional Services in Manufacturing

About the Client:

The client is a fast-paced organization requiring high-level administrative support to ensure smooth daily operations and effective communication across multiple departments.

Core Function:

The ideal candidate will be the right hand to the President, providing administrative and accounting support to enhance productivity and streamline tasks in a fluid, deadline-driven environment.

This position also encompasses critical accounting support, including managing accounts payable (AP), reconciling financial statements, and generating key financial reports to ensure the companys financial processes are accurate and timely.

Responsibilities:

Administration

• Oversee the executive calendar, prioritizing appointments and optimizing time allocation.
• Provide project support and assist with administrative tasks as needed for various initiatives.
• Prepare reports, presentations, and agendas for senior management meetings.
• Record detailed meeting minutes, highlighting key action items and responsibilities for follow-up.
• Coordinate senior management travel arrangements, ensuring cost-effectiveness and efficiency.

Accounts Payable/Accounting

• Conduct 3-way match verification for vendor invoices, ensure correct coding, and route for approval.
• Accurately process AP invoices and expense claims, verifying coding and authorization.
• Prepare weekly Open PO reports and maintain the AP Payment Forecast.
• Reconcile credit card statements and post with appropriate general ledger coding.
• Regularly sync AP invoices in QuickBooks and monitor accounts for timely cost reporting.

Requirements:

• Bachelors degree preferred.
• Proficiency in Excel, including functions like VLOOKUP, Pivot Tables, and SUMIFS.
• Ability to type at least 45 words per minute.
• Working knowledge of QuickBooks (preferred).

Apply Now!

If you are a detail-oriented, organized professional passionate about supporting executive operations and managing essential accounting functions, apply directly through this advertisement, or send an up-to-date resume to gfiler@novaxrecruitment.com.