Western Nevada College
Administrative Assistant 3 - Student Life
Western Nevada College, Carson City, Nevada, us, 89702
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
* Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process, please contact:
Human Resources
humanresources@wnc.edu
(775) 445-4237
2201 West College Parkway
Carson City, NV 89703
Job Description
Western Nevada College is recruiting for an Administrative Assistant 3 for Student Life. This position will provide administrative support to the Coordinator of Student Life, overseeing student programs and events, and ensuring the smooth operation of the Student Center. *This position does not provide layoff rights and is contingent upon funding.
With a focus on enhancing the student experience, additional responsibilities have been placed on the organization, including heightened support for engagement initiatives, expanded assistance to student clubs, a stronger focus on communication and outreach, and involvement in the Wildcat Reserve Food Pantry operations. These additions underscore our commitment to providing comprehensive support and fostering a vibrant campus community, aligning with our dedication to student success and inclusivity.
Duties and Responsibilities
The Student Life administrative assistant will assist and support the Coordinator of Student Life in scheduling and coordinating meetings, appointments, and events on the coordinator's behalf; they will serve as an initial point of contact for student inquiries and concerns; relay policy information and direct students to college resources or appropriate personnel; assist the Coordinator in overseeing time-keeping for hourly employees; triage timekeeping issues and coordinate with payroll and HR stakeholders as necessary to support staffing, onboarding, timekeeping and pay administration functions for hourly employees.
This position will also prepare and organize documents, reports, and presentations as needed; maintain accurate and up-to-date records of student clubs, organizations, and programs; assist in budget tracking and financial record-keeping for state, self-supporting, club, and fee accounts; maintain and update internal budget tracking documents and reconcile accounts; process financial transactions, including reimbursements and expense reports, reconcile purchase cards and coordinate with the WNC Business and Budget Offices as necessary.
PER EXECUTIVE ORDER 2024-006
ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31 ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.
Required Qualifications
* This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
* One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
* An equivalent combination of education and experience as described above
A valid Class "C" Nevada driver's license or higher operator's license is required at the time of appointment and as a condition of continuing employment.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 27
The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Classified employees are eligible for any legislatively approved cost of living increases (COLA).
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
BENEFITS
Retirement - Public Employees' Retirement System of Nevada (PERS)
Employees are required to participate in The Public Employees' Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period. Please visit the Benefit Estimator Retirement Calculator for more information.
Employees contribute under either a post-tax plan, with the employee and college each contributing 17.5% of the employee's salary (35% combined contribution); or under a pre-tax plan with the college contributing 33.5% of the employee's salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit: NV PERS Contribution Rates
The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit. For additional information, please see: Windfall Elimination Provision
Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5% or 16.75% depending upon the employee's elected retirement plan, Employer Paid or Employee/Employer Paid.
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
Perks of Working at WNC
* Beautiful campus located along numerous biking and walking trails
* Health insurance options including dental, vision and life insurance - Health Insurance
* Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) - Voluntary Retirement Savings
* Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
* The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
* Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
* ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
* Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
* Voluntary benefits including: accident, disability, legal services, and more - Voluntary Benefits
* Free parking and plenty of it!
* No State income tax!
Education Benefits for Classified Employees and Family Members
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in the Classified Family Grant-in-Aid Policy.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
12/10/2024
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.
* Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. * Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process, please contact:
Human Resources
humanresources@wnc.edu
(775) 445-4237
2201 West College Parkway
Carson City, NV 89703
Job Description
Western Nevada College is recruiting for an Administrative Assistant 3 for Student Life. This position will provide administrative support to the Coordinator of Student Life, overseeing student programs and events, and ensuring the smooth operation of the Student Center. *This position does not provide layoff rights and is contingent upon funding.
With a focus on enhancing the student experience, additional responsibilities have been placed on the organization, including heightened support for engagement initiatives, expanded assistance to student clubs, a stronger focus on communication and outreach, and involvement in the Wildcat Reserve Food Pantry operations. These additions underscore our commitment to providing comprehensive support and fostering a vibrant campus community, aligning with our dedication to student success and inclusivity.
Duties and Responsibilities
The Student Life administrative assistant will assist and support the Coordinator of Student Life in scheduling and coordinating meetings, appointments, and events on the coordinator's behalf; they will serve as an initial point of contact for student inquiries and concerns; relay policy information and direct students to college resources or appropriate personnel; assist the Coordinator in overseeing time-keeping for hourly employees; triage timekeeping issues and coordinate with payroll and HR stakeholders as necessary to support staffing, onboarding, timekeeping and pay administration functions for hourly employees.
This position will also prepare and organize documents, reports, and presentations as needed; maintain accurate and up-to-date records of student clubs, organizations, and programs; assist in budget tracking and financial record-keeping for state, self-supporting, club, and fee accounts; maintain and update internal budget tracking documents and reconcile accounts; process financial transactions, including reimbursements and expense reports, reconcile purchase cards and coordinate with the WNC Business and Budget Offices as necessary.
PER EXECUTIVE ORDER 2024-006
ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31 ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.
Required Qualifications
* This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
* One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
* An equivalent combination of education and experience as described above
A valid Class "C" Nevada driver's license or higher operator's license is required at the time of appointment and as a condition of continuing employment.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 27
The classified employee pay scale is divided into 10 steps within each grade. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Classified employees are eligible for any legislatively approved cost of living increases (COLA).
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
BENEFITS
Retirement - Public Employees' Retirement System of Nevada (PERS)
Employees are required to participate in The Public Employees' Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period. Please visit the Benefit Estimator Retirement Calculator for more information.
Employees contribute under either a post-tax plan, with the employee and college each contributing 17.5% of the employee's salary (35% combined contribution); or under a pre-tax plan with the college contributing 33.5% of the employee's salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction. For information on contribution rates, please visit: NV PERS Contribution Rates
The Nevada System of Higher Education (NSHE) does not participate in the federal Social Security System but does contribute to the federal Medicare program. This means that while you are employed by NSHE neither you nor NSHE contribute to Social Security and you do not earn a Social Security benefit. For additional information, please see: Windfall Elimination Provision
Remarkable Retirement
Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 17.5% or 16.75% depending upon the employee's elected retirement plan, Employer Paid or Employee/Employer Paid.
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates
Perks of Working at WNC
* Beautiful campus located along numerous biking and walking trails
* Health insurance options including dental, vision and life insurance - Health Insurance
* Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) - Voluntary Retirement Savings
* Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
* The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
* Workers' compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
* ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
* Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
* Voluntary benefits including: accident, disability, legal services, and more - Voluntary Benefits
* Free parking and plenty of it!
* No State income tax!
Education Benefits for Classified Employees and Family Members
WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in the Classified Family Grant-in-Aid Policy.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (required)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
12/10/2024
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.