Lenmar Consulting
Project Administrator
Lenmar Consulting, Walkersville, Maryland, United States, 21793
Schedule - M-F 8-5 hours
Full time ONSITE, Walkersville, MD
Rate $41.31/hr
*Ideal candidate will have strong document control/file management and construction experience
Education - Associate's Degree Required
The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between ***, the General Contractor, and the Engineer of Record.
This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.
Primary Responsibilities:
1. Document Control and File Management (Highest Priority) • Maintain the project document control system using Microsoft Teams and SharePoint. • Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents. • Perform regular quality checks to verify documentation is current and accurately filed. • Coordinate with team members to ensure consistent and effective document placement and access.
2. Project Coordination and Management • Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more. Route documents to appropriate project team members as needed. • Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs. • Upload final documents to SharePoint and manage tracking tools for project deliverables. • Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies. • Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.
3. Proficiency with Microsoft Office Tools • Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation. • Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.
4. Meetings and Action Items • Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited. • Record detailed meeting minutes and track action items in Microsoft Planner. • Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders. • Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.
Apply today!
Cindy Wing Lenmar Consulting, Inc. 1440 Plaza Five Harborside Financial Center Jersey City, NJ 07311 T: 201.946.1777 ext. 4010 cwing@LenmarIT.com www.lenmarit.com
Rate $41.31/hr
*Ideal candidate will have strong document control/file management and construction experience
Education - Associate's Degree Required
The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between ***, the General Contractor, and the Engineer of Record.
This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.
Primary Responsibilities:
1. Document Control and File Management (Highest Priority) • Maintain the project document control system using Microsoft Teams and SharePoint. • Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents. • Perform regular quality checks to verify documentation is current and accurately filed. • Coordinate with team members to ensure consistent and effective document placement and access.
2. Project Coordination and Management • Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more. Route documents to appropriate project team members as needed. • Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs. • Upload final documents to SharePoint and manage tracking tools for project deliverables. • Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies. • Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.
3. Proficiency with Microsoft Office Tools • Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation. • Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.
4. Meetings and Action Items • Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited. • Record detailed meeting minutes and track action items in Microsoft Planner. • Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders. • Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.
Apply today!
Cindy Wing Lenmar Consulting, Inc. 1440 Plaza Five Harborside Financial Center Jersey City, NJ 07311 T: 201.946.1777 ext. 4010 cwing@LenmarIT.com www.lenmarit.com