Administrative Assistant Job at Innospec in Englewood

We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant located in our Englewood, CO Corporate Headquarters. In this role, you will provide administrative support to ensure the smooth running of daily operations.

Responsibilities

• Answer phones, take messages, connect and field incoming calls for team
• Greet guests and customers
• Coordinate office lunches and events
• Coordination of incoming and outgoing mail
• Conference call scheduling/meeting room scheduling
• Order office supplies
• Maintaining the common areas
• Onsite contact for maintenance/office management
• Assist Finance and Operations with Freight Bill Matching
• Assist Finance and Operations with attaching documents in AX (BOLs to Sales Orders, Transfer Orders, Purchase Orders; Production Paperwork, etc)
• Sales Tax Certificate management, updating and data input for SAP Implementation
• Calling vendors to verify banking information for Finance
• Additional scanning or clerical work as needed to support the business

Requirements

• Some college or 1 year experience in a similar role
• Exceptional professional communication skills
• Excellent organizational skills
• Proficiency in Microsoft applications
• Approachable and personable
• In person, M-F 7am-4pm