Legal Office Administrator

LHH is recruiting a Legal Office Administrator for a Regional Law Firm.  The Office Administrator will support 4 offices; and report to the Cleveland Office.  

Responsibilities:

• 401(k) \u2013 prepare biweekly payroll reports, submission, compliance reports, facilitate profit sharing calculation and payment, process loan requests, facilitate force-outs when needed
• Operating Account (3476) \u2013 daily review, ACH payments, check payments, monthly reconciliation
• Daily review of credit card usage/charges
• Health/Dental Insurance \u2013 COSE- Med Mutual \u2013 Review plan, consult with MedMutual as needed, prepare annual renewal package, insure compliance with grandfather status
• COBRA \u2013 ensure COBRA notification letters are sent as necessary , monitor enrollment, assure that KG is reimbursed for COBRA charges
• Expense monitoring
• Prepare various QuickBooks reports
• Prepare and send termination letters related to 401(k) and medical/dental insurance.
• Prepare and update Employee Benefit reports - Payroll vacation/holiday and sick time tracking
• Review every payroll and enter into QuickBooks - breakdown entries based on credit to particular state? Review every deposit and code entries
• Facilitate renewal of leases \u2013 copiers, postage machines
• Review and submit employee expense reimbursement requests for approval prior to payment
• Preparation of taxes \u2013 prepare reports for estimates
• Facilitate annual Unclaimed funds filing
• Facilitate annual Payclix compliance review \u2013 computer compliance
• Gather and submit all necessary documents for annual firm tax preparation
• Facilitate 1099 preparation and distribution
• Track 1099\u2019s received
•  Prepare employee hours tracking reports
• Prepare monthly fee income reports for attorneys
• Preparation and submission of insurance reports/questionnaires for renewal of insurance policies
• Preparation of quarterly CAT tax \u2013 actual quarterly tax payments
• Update & edit Employee Handbook
• Attend CE classes/seminars related to 401(k), Workers Comp, Employee Handbook requirements, COBRA, unclaimed funds
• Maintain and administer bank accounts
• Order office supplies
• Administer BWC accounts
• Administer unemployment claims, facilitate submission of supporting documentation
• File annual Department of Revenue reports \u2013 Indiana, Illinois
• Monitor credit card charge accounts for file expenses
• Monitor credit card accounts for operating expenses
• Maintain accounting records and supporting documents for past 7 - 10 years
• Complete and file US Bureau of Labor statistics survey as needed
• Obtain ClearChecks Background check reports on all potential new employees
• Annual Secretary of State filings for Indiana and Illinois
• Prepare Economic Census 
• Prepare Illinois Supreme Count Rule 721 annual filing
• Facilitate Section 125 plan 

Would you like to learn more about the Legal Office Administrator position that LHH Recruitment Solutions is recruiting for in Cleveland, Ohio?  If so, then please submit your resume below.  Or, visit our website at to apply or consider other available opportunities with us. 

 

Pay Details: $80,000.00 to $100,000.00 per year

Search managed by: Cheryl Jacobs

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• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance