Corporate legal assistant
LHH Recruitment Solutions, Los Angeles, CA, United States
Position: Corporate Legal Administrative Assistant
Location: Los Angeles, CA
Employee Status: Full-Time \u2013 Non-exempt
Schedule: 8-hour shift, Monday to Friday (Minimum of 4 days per week in-office. 90-day probationary period with 5 days in-office.)
Experience: 5-7 years as a legal secretary/administrative assistant
Salary Range: $70,000-$80,000/year plus benefits
Responsibilities:
\u2022 Prepare and file corporate, LLC, and partnership organization and maintenance documents with PA and other states
\u2022 Prepare and maintain corporate minute books and stock records
\u2022 Track, calendar, and maintain deadline-driven documents
\u2022 Complete and file various corporate, LLC, and partnership forms with the IRS
\u2022 Prepare stock certificates, financing statements, and other corporate documents as requested
\u2022 Retrieve certified copies of corporate documents, certificates of good standing, and legal existence from state officials for corporate transactions or as requested
\u2022 Perform public searches, including federal and state lien searches, financing statements, and secretary of state records
\u2022 Assist in closing binder preparation and distribution, and other corporate document distributions
\u2022 Edit and proofread documents
\u2022 Enter attorney time
\u2022 Review attorney billing
\u2022 Calendar meetings
\u2022 Handle client intake
\u2022 Perform filing/mailing
\u2022 Manage general clerical duties, including expense management
\u2022 Perform other duties as requested by attorneys
\u2022 Answer phones
Candidate Qualifications:
\u2022 High school diploma or equivalent required; college, business school, or other relevant continuing education preferred
\u2022 5-7 years of solid experience in a law firm setting
\u2022 Commitment to providing excellent customer service
\u2022 Ability to demonstrate flexibility and initiative
\u2022 Excellent written and verbal communication skills
\u2022 Excellent organization and prioritization skills
\u2022 High level of accuracy in proofreading/editing
\u2022 Strong process orientation
\u2022 Collaborative, adaptive, and proactive nature
\u2022 Solution/results-oriented and strategic thinker
\u2022 Strong ability to take ownership of work
\u2022 Proficiency with Microsoft Word (including document versions and redlining), Outlook, Excel, and PowerPoint
\u2022 Experience with NetDocs and ProLaw preferred
Pay Details: $75,000.00 to $80,000.00 per year
Search managed by: Crystal Villa
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance