CAPPS
DPS - IOD - Associate Director of Construction Mgmt. - 1620
CAPPS, Austin, TX
Job Description
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Perform advanced (senior-level) managerial work directing the design, construction, remodeling and expansion of facilities and the acquisition and disposition of real estate properties. Work involves establishing strategic plans, goals and objectives, developing policies, reviewing guidelines, procedures, rules, and regulations; establishing priorities and standards for statewide facilities to provide accessible, safe and healthy physical buildings and facilities that comply with all applicable statutes, for use by employees and some citizens, and implementing those plans by directing, through assigned subordinates, the administrative, technical and operating functions of the Bureau to attain established Bureau goals and objectives efficiently and effectively. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Direct, develop, implement and evaluate activities of staff in Construction Management, Drafting and Leasing. Oversee the establishment of goals, priorities and objectives consistent with the agency's strategic plan. Direct, develop, implement, evaluate, monitor, and control department planning and construction management activities; coordinate with wide variety of internal/external representatives statewide to accomplish design, construction, renovation, maintenance, and/or repair of new and existing facilities; and may assist with the acquisition/disposal of real property.
2. Direct construction management staff, Drafting and Leasing Specialists, subcontractors and other vendors to complete work orders related to assigned projects and coordinate with other sections of Facilities as needed day or night, including weekends and holidays. Direct the development of designs, drawings, standards, specifications and cost estimates for construction projects, infrastructure, specialized equipment, and instruments. Initiate or report the current status of completion of renovation or new construction projects.
3. Review and approve the documentation required to initiate or report the current status of completion of renovation or new construction projects, change orders, payments for invoices for construction related activities.
4. Plan, develop, evaluate, interpret, and coordinate statewide facilities and construction policies; review guidelines, procedures, rules, and regulations; and monitor compliance.
5. Review and approve inspection and progress reports, invoices for materials and periodic progress of contracts, overtime labor costs and related disbursements from various budget accounts.
6. Review and process documentation packages prepared by assigned staff of requests for maintenance and minor repairs, reports of on-site inspections, determination of total Department or Division needs from assessment studies and conference discussions, and various factors that affect priority; prepare summaries, proposed schedules and recommendations.
7. Develop, review, and approve maintenance, repair, and project budgets. Assist with Facility condition assessment as requested.
8. Oversee the development and evaluation of internal audits, research studies, construction forecasts and modeling exercises to provide direction and guidance.
9. Manage activities using accepted project management methodologies related to the assigned projects for DPS ("Department") facilities. Ensure applicable codes and standards are followed, e.g. ADA (Americans with Disabilities Act), Title II, Texas Accessibility Standards, and Life Safety Code 101, and energy conservation guidelines on assigned projects.
10. Analyze existing business processes and document inefficiencies, problem areas, gaps, and opportunities for improvement and develops performance metrics for the staff in Construction Management, Drafting and Leasing.
11. Plan, develop, evaluate, interpret, and coordinate statewide facilities construction and project related policies; review guidelines, procedures, rules, and regulations; and monitor compliance.
12. Review results of special investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance.
13. Represent the agency at business meetings, legislative sessions, conferences, and seminars or on boards, panels, and committees. Serve as a liaison with internal/external customers including high-level executives, governmental officials, and the public.
14. Plan, assign, and supervise the work of others including subordinate supervisors. Coordinate staff, vendors, and sub-contractors during emergencies related to building functions day or night, including weekends and holidays.
15. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
16. Perform other duties as assigned.
Qualifications:
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education - Graduation from an accredited four-year college or university with major coursework in Architectural, Engineering, and/or, construction management, or related field required.
Experience - Minimum of four (4) years' progressively responsible work experience in construction or construction project management industry. At least four (4) years' progressively responsible managerial/supervisory experience is preferred.
Substitution Note: Progressively responsible work experience of the type described may be substituted for the educational requirement with one (1) year equal to thirty (30) semester hours.
Licensure and/or Certification - Must possess a valid driver license from state of residence. Architectural License or Engineering license preferred.
Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures relevant to commercial construction, office building maintenance and the principles and practices of public administration and business management including budgeting methods and procedures.
Construction Knowledge - Knowledge of processes, procedures, methods, various standard materials, and supplies applicable to constructing, remodeling, maintaining, and repairing office buildings and other structures. Knowledge of construction project budgets; and of purchasing methods and procedures. Ability to estimate materials requirements for repair or construction tasks and to apply proper methods, techniques, and procedures in accomplishing a wide variety of repair, renovation, and construction projects. Ability to read technical materials such as building specifications and contractual and legal documents.
Supervisory/Managerial/Leadership Skills - Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals. Ability to manage human, financial, and information resources strategically.
Project Management Knowledge - Knowledge of project management theories and practices applicable to mid- and large-scope projects. Generally accepted structured project management techniques as advocated by the Project Management Institute (PMI). Considerable knowledge of construction project budgets; and of purchasing methods and procedures.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite, Integrated Workplace Management System (IWMS), CAD, REVIT, MS Project Manager. Knowledge of Project Management and Facility/Maintenance Management Software. Sufficient knowledge of library, computer and empirical research methods and sources to obtain meaningful primary and secondary data regarding a variety of subjects. Reading comprehension to read technical materials such as building specifications and contractual and legal documents
Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule - Availability for after-hours, holiday and weekend work is required. Telecommuting up to one (1) day per week. Ability to travel overnight in-state and out of state up to percent (30%).
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment: Office, outdoors, and in vehicle;
• Ambulatory skills, e.g. stand, walk, sit, climb, balance, stoop, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, smell, and exercise visual acuity;
• Ability to transfer weights of fifty (50) pounds anticipated for this position;
• Driving requirements: Moderate, thirty percent (30%).
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Perform advanced (senior-level) managerial work directing the design, construction, remodeling and expansion of facilities and the acquisition and disposition of real estate properties. Work involves establishing strategic plans, goals and objectives, developing policies, reviewing guidelines, procedures, rules, and regulations; establishing priorities and standards for statewide facilities to provide accessible, safe and healthy physical buildings and facilities that comply with all applicable statutes, for use by employees and some citizens, and implementing those plans by directing, through assigned subordinates, the administrative, technical and operating functions of the Bureau to attain established Bureau goals and objectives efficiently and effectively. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Direct, develop, implement and evaluate activities of staff in Construction Management, Drafting and Leasing. Oversee the establishment of goals, priorities and objectives consistent with the agency's strategic plan. Direct, develop, implement, evaluate, monitor, and control department planning and construction management activities; coordinate with wide variety of internal/external representatives statewide to accomplish design, construction, renovation, maintenance, and/or repair of new and existing facilities; and may assist with the acquisition/disposal of real property.
2. Direct construction management staff, Drafting and Leasing Specialists, subcontractors and other vendors to complete work orders related to assigned projects and coordinate with other sections of Facilities as needed day or night, including weekends and holidays. Direct the development of designs, drawings, standards, specifications and cost estimates for construction projects, infrastructure, specialized equipment, and instruments. Initiate or report the current status of completion of renovation or new construction projects.
3. Review and approve the documentation required to initiate or report the current status of completion of renovation or new construction projects, change orders, payments for invoices for construction related activities.
4. Plan, develop, evaluate, interpret, and coordinate statewide facilities and construction policies; review guidelines, procedures, rules, and regulations; and monitor compliance.
5. Review and approve inspection and progress reports, invoices for materials and periodic progress of contracts, overtime labor costs and related disbursements from various budget accounts.
6. Review and process documentation packages prepared by assigned staff of requests for maintenance and minor repairs, reports of on-site inspections, determination of total Department or Division needs from assessment studies and conference discussions, and various factors that affect priority; prepare summaries, proposed schedules and recommendations.
7. Develop, review, and approve maintenance, repair, and project budgets. Assist with Facility condition assessment as requested.
8. Oversee the development and evaluation of internal audits, research studies, construction forecasts and modeling exercises to provide direction and guidance.
9. Manage activities using accepted project management methodologies related to the assigned projects for DPS ("Department") facilities. Ensure applicable codes and standards are followed, e.g. ADA (Americans with Disabilities Act), Title II, Texas Accessibility Standards, and Life Safety Code 101, and energy conservation guidelines on assigned projects.
10. Analyze existing business processes and document inefficiencies, problem areas, gaps, and opportunities for improvement and develops performance metrics for the staff in Construction Management, Drafting and Leasing.
11. Plan, develop, evaluate, interpret, and coordinate statewide facilities construction and project related policies; review guidelines, procedures, rules, and regulations; and monitor compliance.
12. Review results of special investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance.
13. Represent the agency at business meetings, legislative sessions, conferences, and seminars or on boards, panels, and committees. Serve as a liaison with internal/external customers including high-level executives, governmental officials, and the public.
14. Plan, assign, and supervise the work of others including subordinate supervisors. Coordinate staff, vendors, and sub-contractors during emergencies related to building functions day or night, including weekends and holidays.
15. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
16. Perform other duties as assigned.
Qualifications:
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education - Graduation from an accredited four-year college or university with major coursework in Architectural, Engineering, and/or, construction management, or related field required.
Experience - Minimum of four (4) years' progressively responsible work experience in construction or construction project management industry. At least four (4) years' progressively responsible managerial/supervisory experience is preferred.
Substitution Note: Progressively responsible work experience of the type described may be substituted for the educational requirement with one (1) year equal to thirty (30) semester hours.
Licensure and/or Certification - Must possess a valid driver license from state of residence. Architectural License or Engineering license preferred.
Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures relevant to commercial construction, office building maintenance and the principles and practices of public administration and business management including budgeting methods and procedures.
Construction Knowledge - Knowledge of processes, procedures, methods, various standard materials, and supplies applicable to constructing, remodeling, maintaining, and repairing office buildings and other structures. Knowledge of construction project budgets; and of purchasing methods and procedures. Ability to estimate materials requirements for repair or construction tasks and to apply proper methods, techniques, and procedures in accomplishing a wide variety of repair, renovation, and construction projects. Ability to read technical materials such as building specifications and contractual and legal documents.
Supervisory/Managerial/Leadership Skills - Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals. Ability to manage human, financial, and information resources strategically.
Project Management Knowledge - Knowledge of project management theories and practices applicable to mid- and large-scope projects. Generally accepted structured project management techniques as advocated by the Project Management Institute (PMI). Considerable knowledge of construction project budgets; and of purchasing methods and procedures.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite, Integrated Workplace Management System (IWMS), CAD, REVIT, MS Project Manager. Knowledge of Project Management and Facility/Maintenance Management Software. Sufficient knowledge of library, computer and empirical research methods and sources to obtain meaningful primary and secondary data regarding a variety of subjects. Reading comprehension to read technical materials such as building specifications and contractual and legal documents
Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule - Availability for after-hours, holiday and weekend work is required. Telecommuting up to one (1) day per week. Ability to travel overnight in-state and out of state up to percent (30%).
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment: Office, outdoors, and in vehicle;
• Ambulatory skills, e.g. stand, walk, sit, climb, balance, stoop, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, smell, and exercise visual acuity;
• Ability to transfer weights of fifty (50) pounds anticipated for this position;
• Driving requirements: Moderate, thirty percent (30%).
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.