Administrative Aide I

Salary: $24.53 - $32.72 Hourly Location : Lincoln, NE Job Type: Full time/probationary or status Job Number: 202400786 Department: Transportation & Utilities Department Opening Date: 11/25/2024 Closing Date: 12/8/2024 11:59 PM Central Job Posting Information Lincoln Wastewater System is one of 11 divisions of Transportation and Utilities (LTU), the largest department in the City of Lincoln. The LTU team provides transit, transportation, and utilities services year-round to the citizens of Lincoln. Lincoln Wastewater System is responsible for all aspects of operating and maintaining the sanitary sewer collection system and water resource recovery facilities. It is our mission to provide vital wastewater services to the citizens and customers of Lincoln, ensuring the highest possible levels of public health, economic growth, environmental quality, and fiscal responsibility for the community. We are looking for a highly skilled and motivated, Administrative Aide I to join our team. In this role, you will perform administrative duties as the Wastewater Division's primary office staff to ensure the office runs efficiently and effectively. This is responsible work organizing, processing, and maintaining the office functions required for the Wastewater Division. Work involves preparing correspondence and reports; adhering to and interpreting administrative policy as it applies to departmental operations; preparing and processing personnel-related documents; and disseminating information. Strong communication skills and excellent customer service is required. The work may include clerical and accounting responsibilities with the majority of the work being performed with considerable independence. Work Hours: Full time, 7:45 a.m. - 4:15 p.m., Monday through Friday. Minimum Qualification: Graduation from high school or equivalent supplemented by coursework in business education, business management or related field plus two years of experience in a responsible supervisory capacity; or any equivalent combination of training and experience that provides the desired knowledge, abilities, and skills. Why Join Us: We commit ourselves to offering additional training opportunities and a variety of paths for professional job growth. Our teammates enjoy benefits that include, but are not limited to, a retirement match, paid vacation, holidays, sick leave, and health, dental, and vision plans. Join the largest department at the City of Lincoln today. We are excited to enhance our community's quality of life together. Nature of Work/Examples of Work Performed We value each City of Lincoln employee and one way we demonstrate this is by providing an attractive and competitive total compensation package that adds value to our employees' professional and personal lives. The following benefits are available for this position: Pay increases are available upon completion of the 6-month new employee probationary period, and annually thereafter based on performance. We encourage a healthy work-life balance by offering 11 days of vacation leave and 12 days of sick leave annually that you begin accruing upon hire; plus 11 paid holidays and 2 personal convenience days. All medical, dental, and vision benefits for you and your family begin the first of the month following hire, no need to wait 30 days of Paid Parental Leave Employee Assistance Programs offering work/life services, wellness coaching, short-term counseling, legal assistance, and financial coaching. Up to 4 days of Funeral and Bereavement Leave $70,000 of Life Insurance $1,250 of Tuition Reimbursement 401(a) Retirement Plan . If you make a 7% contribution, the City will contribute 9% Employer provided Post Employment Health Plan for eligible medical expenses that occur after you leave City employment. Optional benefits include: Medical and/or Dependent Care Flexible Spending Accounts Allstate Voluntary Plans Supplemental Term Life Deferred Compensation Plans 01 APPLICATION COMPLETION ACKNOWLEDGEMENTTo successfully complete your application, please make sure you read each statement below and check ALL boxes prior to submission. 1. This application is hand scored. 2. ALL questions must be fully answered to receive full credit. 3. "See Resume", or answers such as "See ___" are not acceptable responses and will not receive full credit. 4. Copied/Pasted answers will not receive full credit. 5. ALL employers and education referred to in answers must be listed in the Work History and Education sections of the application for verification and to receive full credit. 6. I understand I am responsible for the accuracy and completeness of my application. I Acknowledge that I have read and understand each of the above statements. 02 Indicate if you have a college-level coursework in the following: Business Administration Business Management Public Administration Related field (specify below) None 03 If checking related field, please specify field. 04 Indicate if you have a degree in one of the fields listed in Question 2. No degree Associate Degree Bachelor's Degree 05 Do you have experience in a responsible administrative or managerial capacity? Yes No 06 If yes, please list the employers from your application where you acquired this experience. If no, enter N/A. 07 If yes, please give examples of your work experience. If no, enter N/A. 08 Indicate your experience with supervisory/management related activities Assigning/organizing work Maintaining files and records Participating in management meetings Addressing client/customer problems/complaints No experience 09 Please list the employers from your application where you acquired this experience. If no experience, enter N/A. 10 Please give examples of your work experience. If no experience, enter N/A. 11 Please indicate if you have experience using the following software. Microsoft Word Microsoft PowerPoint Microsoft Excel Microsoft Outlook Adobe Acrobat Standard/Professional Microsoft Teams Other (Please List) No experience 12 If other was selected in the question above, please list the software, otherwise enter N/A. 13 Please list the employers from your application where you acquired this experience. If no experience, enter N/A. 14 Please give examples of your work experience. If no experience, enter N/A. 15 Indicate your experience with the following: Scheduling meetings Attending meetings Leading meetings Recording and maintaining minutes Technical writing and preparing reports Graphic design Communications/Public Involvement No experience 16 Please list the employers from your application where you acquired this experience. If no experience, enter N/A. 17 Please give examples of your work experience. If no experience, enter N/A. 18 Do you have experience managing multiple tasks? Yes No 19 If yes, please list the employers from your application where you acquired this experience. If no, enter N/A. 20 If yes, please give examples of your work experience. If no, enter N/A. 21 Do you have experience managing confidential information? Yes No 22 If yes, please list the employers from your application where you acquired this experience. If no, enter N/A. 23 If yes, please give examples of your work experience. If no, enter N/A. 24 Do you have experience in customer service? Yes No 25 If yes, please list the employers from your application where you acquired this experience. if no, enter N/A. 26 If yes, please give examples of your work experience. If no, enter N/A. 27 Indicate if you have experience in the following areas: Interviewing/hiring employees Onboarding new employees Problem Solving Team building Issues resolution Developing improved processes/workflows None 28 If yes, please list the employers from your application where you acquired this experience. If none, enter N/A. 29 If yes, please give examples of your work experience. If none, enter N/A. 30 Please indicate if you have experience with any of the following activities: Communications with the Public Development of marketing/outreach materials Tracking of performance measures Development of training programs Accounting and budget analysis None 31 If yes, please list the employers from your application where you acquired this experience. If none, enter N/A. 32 If yes, please give examples of your work experience. If none, enter N/A. Required Question