Administrative Assistant (Level III)

Location: Charlotte, NC Position Type: Hybrid (In-office days determined by Hiring Manager) Hours: 8:00 AM – 5:00 PM Position Summary: We are seeking a professional and proactive Administrative Assistant to join our team in Charlotte, NC. Reporting directly to the Hiring Manager, this role is pivotal in ensuring seamless day-to-day operations by providing confidential and diverse administrative support. The ideal candidate will possess exceptional organizational skills, the ability to multitask effectively, and a keen attention to detail. Key Responsibilities: Manage complex and dynamic calendars, ensuring efficient scheduling for senior management. Coordinate travel arrangements and process expense reports promptly and accurately. Collect, organize, and report relevant information for executive decision-making. Respond to and manage incoming correspondence, including emails and physical mail. Plan and execute in-person meetings, off-sites, and corporate events. Balance and prioritize conflicting objectives, projects, and activities. Maintain professionalism and discretion while handling sensitive information. Required Skills & Experience: Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, OneNote, and Visio. Minimum of 2 years of experience providing administrative support at the senior management level. Preferred Skills & Experience: Previous experience in the banking industry (not required). No specific education requirement; relevant experience is highly valued. Key Characteristics for Success: Strong problem-solving skills and adaptability to changing priorities. Positive, enthusiastic, and patient demeanor with a focus on time efficiency. Proven time management, multitasking, and prioritization abilities. Highly organized with meticulous attention to detail. Ability to perform effectively under pressure and tight deadlines. Excellent written and verbal communication skills, with the ability to interact confidently with senior executives. This position offers a dynamic work environment where your contributions will directly impact the success of the team. If you thrive on being the cornerstone of organization and efficiency, we encourage you to apply. INSTRNG