Volt
Executive Administrative
Volt, Charlotte, NC, United States
- This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
- Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive, and responding to incoming mail.
- Job expectations may include assisting with organizing in-person meetings and off-site and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
- As an Employee Experience Administrative Assistant, you will be performing diverse and confidential administrative support functions.
- This role will serve as office support for the GIS Charlotte, NC market as well as an Administrative Assistant providing travel and calendar expense management support to 1-3 executive(s).
- Administrative Support Responsibilities include but are not limited to:
- Travel coordination (hotel, flight, transportation bookings)
- Expense collection submission (data entry and coding for submission)
- Dynamic calendar management (negotiating and delegating meeting events,
- Coordination of employee engagement events hosted by the executive (townhalls, all hands, offsite, team building events, happy hours etc.)
- Employee Experience Office Support Responsibilities include but are not limited to:
- Meet greet new hires and visitors for site tours
- Managing physical site access
- Management and procurement of office technology general office supply inventories (headsets, hardware, pens, paper, snacks etc.)
- Onsite event coordination (scheduling space, ordering of catering, event set up and breakdown)
- Conduct regular site inspections to space/facility is clean and facility equipment operating as expected
- Coordinate and oversee the completion of any facility maintenance requests as well as technology support tickets
Prior Experience needed:
- Travel, expense calendar management
- Office Management
- Nice to Have Technical experience:
- 3+ years Executive Administrative Support (preferably supporting 2+ executives at once)
- Microsoft Outlook
- Concur
- Qualities of the Ideal Candidate:
- Calm disposition yet can operate with a sense of urgency
- Organized and understands how to prioritize asks/needs
- Proactive planning and attention to detail
- Professional written verbal communication
- Willing to clarify an ask or communicate difficult information while remaining professional
- Quickly develop relationships build rapport
- Positive and resourceful attitude