Executive Administrative

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-site and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. As an Employee Experience Administrative Assistant, you will be performing diverse and confidential administrative support functions. This role will serve as office support for the GIS Charlotte, NC market as well as an Administrative Assistant providing travel and calendar expense management support to 1-3 executive(s). Administrative Support Responsibilities include but are not limited to: Travel coordination (hotel, flight, transportation bookings) Expense collection submission (data entry and coding for submission) Dynamic calendar management (negotiating and delegating meeting events, Coordination of employee engagement events hosted by the executive (townhalls, all hands, offsite, team building events, happy hours etc.) Employee Experience Office Support Responsibilities include but are not limited to: Meet greet new hires and visitors for site tours Managing physical site access Management and procurement of office technology general office supply inventories (headsets, hardware, pens, paper, snacks etc.) Onsite event coordination (scheduling space, ordering of catering, event set up and breakdown) Conduct regular site inspections to space/facility is clean and facility equipment operating as expected Coordinate and oversee the completion of any facility maintenance requests as well as technology support tickets

Prior Experience needed : Travel, expense calendar management Office Management Nice to Have Technical experience: 3+ years Executive Administrative Support (preferably supporting 2+ executives at once) Microsoft Outlook Concur Qualities of the Ideal Candidate: Calm disposition yet can operate with a sense of urgency Organized and understands how to prioritize asks/needs Proactive planning and attention to detail Professional written verbal communication Willing to clarify an ask or communicate difficult information while remaining professional Quickly develop relationships build rapport Positive and resourceful attitude