ASEM Administrative Specialist

Position Information Working Title ASEM Administrative Specialist Department Academic Services & Enrollment Mgmt-7776 Requisition Number S_241020 Posting Open Date 10/25/2024 Application Review Date: (To ensure consideration, please submit all application materials before review date) 11/11/2024 Posting Close Date Open Until Filled Yes Description of Work Responsible for managing the (Interim) Associate Vice Chancellor ( AVC ) calendar-and as determined and delegated by AVC , manage select ASEM directors' calendars-coordinating all university-related travel, making schedule adjustments, and managing associated follow-up arrangements as needed. This position will provide highly skilled professional support for the AVC with communications and project management, in collaboration with ASEM directors. This position will be operating in a faced paced environment. Duties includes proofing special reports, projects, correspondence review, and managing projects. Additionally, position will assist with confidential credentials, correspondence, coordinate high-level external and internal stakeholder activities. This position will administratively make decisions for filtering phone calls, emails, and prioritizing special requests. The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://www.unl.edu/equity/notice-nondiscrimination. Minimum Required Qualifications Bachelor's degree plus 2 years' relevant office experience; equivalent education/experience considered. Organizational and multitasking skills essential. Ability to communicate both written and verbally. Extensive experience with Microsoft Suite specifically excel and word. Event planning experience. Ability to manage multiple calendars, scheduling appointments and assisting customers. Strong attention to detail. Ability to work independently. Must have a valid driver's license and meet University driver eligibility requirements. Preferred Qualifications Experience working with an administrator at a college and/or university preferred. Prior experience with communication and/or marketing. Experience with project management. Familiar with UNL administrative structure and software programs. Advanced communication skills. Pre-Placement Driving Record Review Required Yes Physical Required No Commercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances. No Criminal History Background Check Required Yes Posted Salary $21.154/hr minimum How to Apply Click on "Apply for this Job". You will then either create an application or edit your current application that is on file. You will be required to attach your resume, cover letter, and list of references as three (3) separate documents in MS Word or PDF format. For questions or accommodations related to this position contact Sandy Airan, sairan2unl.edu Job Category (old) Managerial/Professional Job Type Full-Time Alternate Work Schedule (if other than 8-5) Work Location (City, State) Lincoln, NE Position funded by grant or other form of temporary funding? No If Temporary, indicate end date Planned Hire Date: Appointment End Date Supplemental Questions Required fields are indicated with an asterisk (). Required Documents Required Documents Resume Cover Letter List of References Optional Documents