ASSOCIATE DIRECTOR OF FINANCE

The Department of Family Medicine has an outstanding opportunity for an Associate Director of Finance to join their team. DUTIES AND RESPONSIBILITIES Financial Management: The Associate Director manages the finance team to ensure centralized financial services are delivered consistently and in high quality to the department of family medicine and the University at large. This position oversees an annual budget of $50 million. Manages department funding, including state, WWAMI and federal funding, clinical revenue, advancement accounts, start-ups, surplus accounts, faculty CME and staff professional development funds, and other department commitments. Oversees financial management of clinical contracts; including negotiation, invoicing and reconciliation of revenue and expenses. Oversees fiscal production schedules for the department, taking into consideration daily, weekly, monthly, semi-annual and annual requirements of the university, SOM, affiliated organizations and the department. Oversees financial planning, analysis and decision support to department leadership. Provides guidance and advice to department sections, programs and centers. Oversees purchasing, reimbursements, travel, invoicing, JV processing, reporting, reconciliations and opening/closing UW budgets. Oversees faculty total compensation and payroll activities. Responds to external and internal financial and compensation survey requests. Prepares department’s annual clinical and various institutional budgets in coordination with department sections. Oversees all department cost centers, including approval of the cost structure and maintaining revenue flow to sustain expenses. Authorizes financial systems access and monitors the department’s delegated authority and chart of accounts. Interprets policies and regulations concerning the department’s financial activities, ensuring compliance with UW policies and procedures as well as guidelines from the federal government, state, and other research project sponsors. Chairs the department’s finance work group tasked with creating and updating a variety of financial procedures, systems and other topics related to the department’s financial operation. Supports the department during UW Financial Transformation as needed. Continue to ensure a smooth transition of department financial systems to Workday. Financial Compliance Responsible for keeping departmental financial procedures and policies up to date and in line with federal, state and university guidelines. Ensures regular audits of department procedures, practices, and documents to identify possible weaknesses or risks and consults with the Vice Chair for Finance and Administration to determine if procedural updates are necessary. Works directly with stakeholders on internal and external audit requests. Ensures new employees receive an orientation to applicable department, SOM and UW policies and procedures and provides contacts and resources for further information. Ensures ongoing trainings are provided as needed to ensure compliance. Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions. Builds and maintains relationships with UW central finance, GCA, internal audit, records management, equipment inventory, risk management, procurement and travel offices to stay up to date on policy changes. Works closely with faculty and staff to ensure they are working within federal/state guidelines. Manages the department’s capital equipment inventory, including biennial equipment inventory requests, equipment transfers, and surplus approval requests from the UW Equipment Inventory Office. Ensures that OASIS is updated with all capital equipment purchases and insurance requests are processed through UW Risk Management. Other duties as assigned The Associate Director will work with the Vice Chair of Finance and Administration and the Chair to ensure financial solvency of the department. The Associate Director consults with departmental leadership regarding financial issues. The position will work to increase efficiencies within the department’s finance structure and is responsible for implementing internal controls. The position will incorporate CPI techniques into financial and compliance procedures and ensures end users have the most streamlined experience possible. MINIMUM REQUIREMENTS Master's Degree in Finance, Business or related field. At least 6 years relevant work experience in finance and management. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Successful history and ability to work on large, complex projects in a deadline-driven environment. Proven expertise managing and developing budgets and financial reports. Proficient knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook). Ability to independently and efficiently complete detailed transactions and routine fiscal work when needed. Proven ability to communicate effectively with high-level academic and medical professionals. Excellent written and verbal communication skills. Ability to work with a broad range of people with tact and discretion. Strong interpersonal skills and the ability to develop and lead teams to meet goals and objectives in a timely manner. Ability to work independently with exceptional organizational, planning, and time-management skills. Experience in developing and monitoring metrics that measure success. DESIRED QUALIFICATIONS Background in regulatory compliance. Significant experience with Workday Adaptive Planning or similar financial management systems. CONDITIONS OF EMPLOYMENT Hybrid schedule, at least 2 days/week in-person. Application Process:

The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready.

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