Administrative Assistant 240 day

POSITION TITLE: Administrative Assistant REPORTS TO: Principal TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs School Board policies LOCATION: Allen Elementary QUALIFICATIONS: High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google. Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently; organized. Effective verbal and written communication skills. Strong telephone and interpersonal communication skills. Experience with eSchool, eFinance, and YellowFolder is desired but not required. Knowledge, understanding of and patience interacting with students, parents and community members. Ability to work as a contributing and flexible team member. ESSENTIAL JOB FUNCTIONS: Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district. Maintain electronic files. Input and generation of data/information for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district. Type and/or prepare correspondences and communications for families, staff, and students. Register and manage student enrollment and withdrawals. Accurately maintain student records in a timely manner. Invoice coding, create purchase orders, daily reconciliation of purchase cards Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances. OTHER JOB FUNCTIONS: Maintain confidentiality. Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by the supervisor.