Administrative Assistant

Description We are offering a long term contract employment opportunity for an Administrative Assistant in Long Beach, California. The role involves a variety of tasks in the business industry, ranging from data management to scheduling appointments. As an Administrative Assistant, you will be an integral part of the team, ensuring the smooth running of daily operations. Responsibilities: - Effectively manage inbound and outbound calls, acting as the first point of contact for queries - Deliver high-quality customer service, addressing and resolving customer inquiries promptly - Perform data entry tasks with high accuracy, updating and maintaining customer records - Handle email correspondence, ensuring timely and detail oriented responses - Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform various administrative tasks - Schedule appointments, ensuring efficient time management and meeting deadlines - Assist in tax management tasks, including data collection, computation of taxes, and identification of tax savings and credits - Perform routine clerical tasks, contributing to overall team efficiency - Communicate important messages to staff, aiding in information dissemination - Organize files and documents, maintaining a well-structured and easily accessible filing system. Requirements - Proficiency in answering inbound calls, facilitating clear and detail-oriented communication. - Demonstrable skills in customer service, capable of creating positive experiences for clients. - Experience in data entry, maintaining accuracy and speed. - Ability to manage email correspondence effectively, ensuring timely responses and follow-ups. - Experience with both inbound and outbound calls, demonstrating excellent telephone etiquette. - Advanced skills in Microsoft Excel, capable of creating spreadsheets, formulas, and data analysis. - Proficiency in Microsoft Outlook, handling email, scheduling, contacts, and task management. - Proficient in Microsoft PowerPoint, capable of creating and editing detail-oriented presentations. - Advanced knowledge of Microsoft Word, including creating, editing, and formatting documents. - Ability to schedule appointments effectively, managing calendars and ensuring punctuality. ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .