Genesis10
Information Technology Project Coordinator
Genesis10, Charlotte, North Carolina, United States, 28245
Title:: Product Coordinator
Location: Uptown Charlotte (Hybrid 3 days/week onsite)
Duration: 6 months (with possible extension)
Position Overview
We are seeking a detail-oriented and proactive
Product Coordinator
to join our team. This role is critical in ensuring the seamless coordination of tasks and initiatives, with a strong emphasis on ensuring meetings are well-prepared, creating comprehensive meeting minutes, deriving actionable tasks, and maintaining clear reporting structures. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational skills. Key Responsibilities Meeting Agenda Management (Critical Responsibility) Collaborate with Product Leads and Subject Matter Experts to create detailed meeting agendas to ensure all critical topics are addressed Facilitate agendas during calls, ensuring discussions remain on track and objectives are met Work ahead of meetings to collaborate with resources, ensuring they provide updates and relevant materials prior to scheduled calls Meeting Minutes (Critical Responsibility) Accurately transcribe detailed meeting minutes, capturing key discussions, decisions, and action items with precision Ensure minutes are documented and distributed promptly, serving as a single source of truth for meeting outcomes Please note: Unfortunately transcribing from recordings is not possible Task Creation Convert meeting discussions into clear, actionable tasks with defined owners and deadlines Ensure all tasks are organized in a tracking system for transparency and accountability This tracking system is a combination of JIRA, Confluence, and SharePoint Task Follow-Up Actively follow up with task owners to ensure timely progress and completion of assigned tasks Identify and escalate blockers to appropriate stakeholders Reporting Maintain detailed PowerPoint and Excel reports on task progress, initiative status, and key milestones for both task-level and initiative-level tracking Knowledge Base Management Maintain a centralized repository of questions, decisions, and recurring topics for easy reference and continuity Regularly update and curate the knowledge base to ensure relevance and accuracy Qualifications Essential Skills: Proven ability to facilitate meetings and create comprehensive and detailed meeting minutes Proficiency in PowerPoint, and inherent attention to detail. for maintaining clear and professional presentation materials Strong task management and organizational skills Excellent follow-up capabilities to ensure task owners meet deadlines Proficiency in reporting Effective communication and interpersonal skills to liaise with stakeholders at all levels Preferred Experience: Experience in project management, coordination or similar roles is beneficial but not required Familiarity with tools like JIRA, Confluence, or SharePoint is a plus Prior experience in a financial services environment is advantageous but not mandatory Years of Experience: Not a determining factor; demonstrated capability in the above areas is the key criterion
Product Coordinator
to join our team. This role is critical in ensuring the seamless coordination of tasks and initiatives, with a strong emphasis on ensuring meetings are well-prepared, creating comprehensive meeting minutes, deriving actionable tasks, and maintaining clear reporting structures. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational skills. Key Responsibilities Meeting Agenda Management (Critical Responsibility) Collaborate with Product Leads and Subject Matter Experts to create detailed meeting agendas to ensure all critical topics are addressed Facilitate agendas during calls, ensuring discussions remain on track and objectives are met Work ahead of meetings to collaborate with resources, ensuring they provide updates and relevant materials prior to scheduled calls Meeting Minutes (Critical Responsibility) Accurately transcribe detailed meeting minutes, capturing key discussions, decisions, and action items with precision Ensure minutes are documented and distributed promptly, serving as a single source of truth for meeting outcomes Please note: Unfortunately transcribing from recordings is not possible Task Creation Convert meeting discussions into clear, actionable tasks with defined owners and deadlines Ensure all tasks are organized in a tracking system for transparency and accountability This tracking system is a combination of JIRA, Confluence, and SharePoint Task Follow-Up Actively follow up with task owners to ensure timely progress and completion of assigned tasks Identify and escalate blockers to appropriate stakeholders Reporting Maintain detailed PowerPoint and Excel reports on task progress, initiative status, and key milestones for both task-level and initiative-level tracking Knowledge Base Management Maintain a centralized repository of questions, decisions, and recurring topics for easy reference and continuity Regularly update and curate the knowledge base to ensure relevance and accuracy Qualifications Essential Skills: Proven ability to facilitate meetings and create comprehensive and detailed meeting minutes Proficiency in PowerPoint, and inherent attention to detail. for maintaining clear and professional presentation materials Strong task management and organizational skills Excellent follow-up capabilities to ensure task owners meet deadlines Proficiency in reporting Effective communication and interpersonal skills to liaise with stakeholders at all levels Preferred Experience: Experience in project management, coordination or similar roles is beneficial but not required Familiarity with tools like JIRA, Confluence, or SharePoint is a plus Prior experience in a financial services environment is advantageous but not mandatory Years of Experience: Not a determining factor; demonstrated capability in the above areas is the key criterion