Georgia State University is hiring: Administrative Specialist, Administrative in

Description:

Administrative Specialist

Housing

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

This position supports the Assistant Director in the administrative functions of the University Housing residential areas. The administrative functions includes budget monitoring and reporting, ensuring ePAF and payroll procedures are maintained for student staff, reviewing documents, ordering and inventorying supplies and preparing the areas for various events such as move-in and move-out. The coordinator makes recommendations toward continuous quality improvements in customer service serving approximately 5,500 residents in the University Housing communities.

The Freshman Hall Staff Personal Department is seeking (1) Administrative Specialist to join the already awesome team taking the Department to the next level of excellence!

WHAT MAKES The Department A GREAT PLACE?

* A flexible work environment

* Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

* A knowledge-sharing organization that works collaboratively with a variety of partners.

* Professional development opportunity and mentorship

* A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

Participate in the supervision and training of the student desk, learning center and mailroom assistants. *In Piedmont North, supervise mailroom assistants

- Prepare and submit hire and termination paperwork for student staff

- Monitor and approve timecards for student staff, including tracking hours for the Affordable Care Act

- Train, supervise and evaluate residence life office assistant(s)

- Monitor Resident Assistant resource room; report abuse and misuse of materials to the Residence Hall Directors

- Maintain eRezLife user access for staff in respective residential area

- Enter guest and resident restrictions/suspension in eRezLife for respective residential area

- Monitor work orders and follow-up as needed

- Provides administrative assistance for special projects and reporting for the Assistant Director

- Assist with professional staff apartment furniture inventory and replacement processes

- Assist with opening and closing planning; serve on the Logistics Committee

- Assist with activation or deactivation of access cards as needed

- Order and maintain inventory of office supplies, maintain office equipment and schedules IT support as necessary

- Monitor and track area, desk and mailroom supply budgets

- Respond to resident, family and guest concerns by handling the issue(s) and/or making appropriate referrals

- Liaise with various campus constituents regarding space usage and upcoming area events

- Communicate with campus security as needed for hall visitors

- Communicate with facility staff on contract vendor entry and access

- Provide administrative assistance as needed to conference services staff during summer months

- Serve on University Housing committees as assigned

- Participate in scheduled staff trainings, workshops and retreats held each academic year

- Attend weekly staff meetings and weekly one-on-one meetings with supervisor

- Perform other related duties as assigned

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications:

Minimum Hiring Qualifications:

Bachelor's degree and two years of administrative experience; or high school diploma or GED and six years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

- Bachelor's degree and two years of demonstrated experience in administrative coordination.

- Experience working closely with students from diverse backgrounds in a university setting.

- Excellent oral and written communication skills.

- Proficiency in MS Office Suite and database software.

- Supervisory experience Strong interpersonal, organizational, planning and time management skills.

College/Business Unit: Housing Department: University Housing Location: Atlanta Campus Shift: M - F 8:30a.m. - 5:15p.m. Salary : $40,327 - $48421.0 Pay Grade: 12 FLSA Status: Non-Exempt Job Type: Full Time (Benefits Eligible) Job Posting: 12/05/24, 6:41:27 PM Closing Date: 01/08/25, 4:59:00 AM Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

* A complete and accurate GSU application

* Resume

* Cover Letter (Recommended)

Final candidates must provide three professional references.

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.