Retail Construction Coordinator

Great people make great properties. As a shopping center developer of some of the nation’s best real estate in top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding, and balanced career.

The Position on our Team:

As a member of the Tenant Coordination team, the Retail Construction Coordinator manages opening, pre-construction and closing activities for their assigned properties. The Retail Construction Coordinator works closely with the Tenant Coordination team to track open projects, including issuing welcome packages and delivery notices, attending regularly scheduled tracking meetings and is responsible for providing updates in Retail Manager (Lease workflow database).

This is a full-time, hybrid position with three days in office and two days remote.

In This Role, You Will:

Opening Activities

• Send Welcome Letter to Tenant with LOD and previous tenant plans and verify correct space number and square footage.
• Works in the Bluebeam software program to load tenant drawings for review internally and communicates review comments to Tenant and their Consultants.
• Tracks delivery of possession dates and issues formal notice of delivery to Tenants.
• Schedule and facilitate regular GTS meetings with Operations, Leasing, Business Development and Tenant Coordinators. Send meeting minutes with action items highlighted to all invitees.

Pre-Construction Activities

• Sends Pre-construction preparedness letters to General Contractor.
• Reviews pre-construction documentation, including certificate of insurance, prior to construction start.
• Updates Retail Manger throughout the entire construction process, marking milestones as complete and adding relevant notes.
• Tracks Landlord work in Retail Manager.
• Assists in setting up Landlord Work Jobs in Construction Manager.
• Enters Custom Table information for Contracts in Construction Manager.
• Prepares Change Orders in Construction Manager.

Closing Activities / Tenant Allowance Compilation

• Send Punch List to Tenant’s General Contractor upon construction completion and tracks punch list to completion.
• Continually follows up on closeout paperwork with the General Contractor.
• Reviews Lease and creates abstract for Tenant Allowance Disbursement.
• Prepares Tenant Allowance packages pursuant to disbursement schedule for submission to Accounts Payable; working with Legal prior to submission and tracking thru the approval process with the Executives.
• Acquire a basic understanding and comprehension of legal documents such as Tenant leases and ancillary documents, Tenant/Construction Allowance Disbursement Schedules, Lien Waivers, General Contractor and Tenant Affidavits.
• All other duties as assigned.

What You Bring to Macerich:

• Two to four years experience in a tenant coordination support role.
• Excellent computer skills to include Excel, Word, Power Point and Adobe Acrobat.
• High comfort level with learning/mastering new computer programs.
• Ability to work independently on assigned properties and workflow tasks.
• All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

Why You’ll Love Working with Us:

We know our people make us who we are, and we take pride in recruiting and retaining the best and brightest employees from all backgrounds. We recognize the value of strengthening our workforce with diverse thoughts, voices, ideas and people. This makes our company a rewarding and energizing environment to work in.

As an employee with Macerich, you will also benefit from the following:

• Best-in-class benefits with affordable employee contribution levels.
• Hybrid work schedule with the ability to work remotely two days per week.
• Annual paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually.
• Savings accounts for your future through 401K and Health Savings Accounts.
• Participation in the Company stock program at a discount.
• 24 paid volunteer hours annually and employer charitable match benefit.
• Access to Calm for mindfulness support, sleep hygiene, and stress management.
• A sense of belonging fostered by wellness, satisfaction, diversity and inclusion.

Why Macerich

We create places where people come together. Macerich is reinventing the retail experience bringing together the best of shopping, dining, office, multifamily and experiences to meet the needs of the communities we serve. With 44 properties in some of the most vibrant, bustling cities across the country from New York to California, Macerich is setting the bar for transforming retail real estate into our vision for Regional Town Centers for everyone.

Our Culture of Belonging

At Macerich, we prioritize diversity, inclusivity, and equity, benefiting our employees, workplaces, and communities. We actively seek talented individuals from diverse backgrounds, recognizing the strength it brings. Our goal is to create a thriving, respectful environment that celebrates uniqueness and fosters learning. We are proud of our practices promoting equal employment and advancement opportunities. Macerich welcomes all qualified applicants, regardless of protected characteristics. For further details, refer to our Anti-Harassment, Discrimination, and Retaliation Policy. We provide reasonable accommodations for individuals with disabilities. Contact our People team for assistance.

We strive to be leaders in our industry by operating properties that prioritize responsible stewardship of our resources for the benefit of our tenants, guests, investors, employees, communities, industry partners and the planet. We are also committed to creating a diverse, inclusive, and equitable workplace where all employees can thrive. By prioritizing and investing in our employees, we create value for our workplaces and Regional Town Centers, as well as the communities we serve.

Education
Preferred: High School

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