University of Washington
PROGRAM COORDINATOR
University of Washington, Seattle, Washington, us, 98127
Req #: 241346
Department: HUSKY HEALTH CENTER
Appointing Department Web Address: https://wellbeing.uw.edu/unit/husky-health/
Job Location Detail: Hybrid available
Posting Date: 12/02/2024
Closing Info: Closes On 12/16/2024
Salary: $3,749 - $5,010 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
Husky Health Center seeks a
Program Coordinator (NE S SEIU 925 Non Supv)
for the University of Washington tri-campus Immunity Verification Program (IVP). All new UW students at Seattle, Bothell and Tacoma are required to submit documentation of vaccination or immunity to measles, mumps and meningococcal diseases. The IVP ensures verification of student submissions to meet this requirement. This position will coordinate, schedule, and monitor administrative and programmatic activities to ensure immunity for all students.
IMPACT TO THE UNIVERSITY
This position has specific duties that support the University, including working with staff across campus to plan and coordinate the university requirement for measles, mumps and meningococcal vaccines to protect the health and safety of UW tri-campus.
Husky Health Center on the UW Seattle Campus is an AAAHC-accredited outpatient facility providing high quality health care. Husky Heath Center also administers the IVP. Husky Health is committed to supporting the UW Medicine Patients Are First Service Culture Guidelines.
Husky Health embraces diversity as a core value and commits to providing a welcoming and inclusive environment for individuals of many social, economic, cultural, ideological, racial, ethnic, gender, sexuality, and ability backgrounds. We respectfully engage in difficult conversations about equity, privilege, and unconscious bias. We honor global, multicultural perspectives and uphold social justice values. Candidates from marginalized communities and those who have demonstrated commitment to caring for patients from underserved communities are particularly encouraged to apply.
Husky Health Center is an essential service of the University of Washington and will remain open during UW closures for severe weather, natural disaster, or other emergency conditions. All HHC staff members are considered essential employees and are expected to report to work as usual in such events.
UW employees enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our benefits website.
DUTIES AND RESPONSIBILITIES
IVP Immunization – 50%
Plan and implement the review, verification, and processing of submitted documents as required to support student measles, mumps, meningococcal vaccination or immunity. Provide information and advice to students, parents, advisors, staff, program directors and registrars on the program content, policies, procedures and activities. Work with Communications and other campus entities to compose and coordinate messages and reminders to students via UW and Husky Health communications networks, websites, email, and social media. Respond to inquiries from applicants, students, parents, staff, medical personnel and community affiliates. Work with IT staff (internal and external) to facilitate access to necessary data. Direct the work of staff who review and verify uploaded documents, respond to inquiries, etc. Audit performance and accuracy of contracted immunization verification vendor services. Assist with the review and verification of uploaded immunization records and exemption requests. Assist with planning, coordination, and event support for occasional tri-campus pop-up vaccination clinics. Create social media posts and/or physical flyers, posters, etc. to promote events.Coordinate program administrative support 30% Schedule and lead meetings with campus partners. Assist faculty and staff in preparation of presentation materials and correspondence. Manage, maintain, develop, and troubleshoot electronic tools utilizing current technologies and practices. Examples include web-based submission sites, mail merge, cloud-based document sharing, document templates, electronic form submissions, etc. Coordinate records retention/maintenance process (paper and electronic). Provide administrative support for program as needed, e.g. duplicating, filing, word processing, faxing, and mailing. Document and update program policies and procedures. Record minutes at meetings.Monitor program information and data 10% Analyze reports and track trends of student immunization status for measles, mumps, meningococcal requirements. Collect/query data. Provide regular status reports to manager and campus partners. Maintain and update program email accounts.OTHER DUTIES: 10% Assist with special projects and other duties as assigned. MINIMUM REQUIREMENTS High school graduation or equivalent AND two years of experience in administrative support services OR equivalent education/experience. DESIRED QUALIFICATIONS Associate or Bachelor’s degree. Program coordination experience. Two or more years experience in a health care or university setting. Team player with good communication and relational skills. Strong organizational and writing skills. Interest in student education and advocacy. Demonstrates behaviors that support the UW Medicine Patients Are First Service Culture Guidelines. Experience working with and querying large relational databases. Experience with the UW Business Intelligence Portal for UW Enterprise Data Warehouse reports and analytics. Experience working with UW administrative systems (Student Database, etc.). Experience administering or supporting immunization requirements in a school, university or workplace setting. Experience using the Washington State Immunization Information System (WAIIS). Experience working with the Microsoft 365 suite of products (SharePoint, Outlook, Excel, Teams, etc.).
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr
Department: HUSKY HEALTH CENTER
Appointing Department Web Address: https://wellbeing.uw.edu/unit/husky-health/
Job Location Detail: Hybrid available
Posting Date: 12/02/2024
Closing Info: Closes On 12/16/2024
Salary: $3,749 - $5,010 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
Husky Health Center seeks a
Program Coordinator (NE S SEIU 925 Non Supv)
for the University of Washington tri-campus Immunity Verification Program (IVP). All new UW students at Seattle, Bothell and Tacoma are required to submit documentation of vaccination or immunity to measles, mumps and meningococcal diseases. The IVP ensures verification of student submissions to meet this requirement. This position will coordinate, schedule, and monitor administrative and programmatic activities to ensure immunity for all students.
IMPACT TO THE UNIVERSITY
This position has specific duties that support the University, including working with staff across campus to plan and coordinate the university requirement for measles, mumps and meningococcal vaccines to protect the health and safety of UW tri-campus.
Husky Health Center on the UW Seattle Campus is an AAAHC-accredited outpatient facility providing high quality health care. Husky Heath Center also administers the IVP. Husky Health is committed to supporting the UW Medicine Patients Are First Service Culture Guidelines.
Husky Health embraces diversity as a core value and commits to providing a welcoming and inclusive environment for individuals of many social, economic, cultural, ideological, racial, ethnic, gender, sexuality, and ability backgrounds. We respectfully engage in difficult conversations about equity, privilege, and unconscious bias. We honor global, multicultural perspectives and uphold social justice values. Candidates from marginalized communities and those who have demonstrated commitment to caring for patients from underserved communities are particularly encouraged to apply.
Husky Health Center is an essential service of the University of Washington and will remain open during UW closures for severe weather, natural disaster, or other emergency conditions. All HHC staff members are considered essential employees and are expected to report to work as usual in such events.
UW employees enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our benefits website.
DUTIES AND RESPONSIBILITIES
IVP Immunization – 50%
Plan and implement the review, verification, and processing of submitted documents as required to support student measles, mumps, meningococcal vaccination or immunity. Provide information and advice to students, parents, advisors, staff, program directors and registrars on the program content, policies, procedures and activities. Work with Communications and other campus entities to compose and coordinate messages and reminders to students via UW and Husky Health communications networks, websites, email, and social media. Respond to inquiries from applicants, students, parents, staff, medical personnel and community affiliates. Work with IT staff (internal and external) to facilitate access to necessary data. Direct the work of staff who review and verify uploaded documents, respond to inquiries, etc. Audit performance and accuracy of contracted immunization verification vendor services. Assist with the review and verification of uploaded immunization records and exemption requests. Assist with planning, coordination, and event support for occasional tri-campus pop-up vaccination clinics. Create social media posts and/or physical flyers, posters, etc. to promote events.Coordinate program administrative support 30% Schedule and lead meetings with campus partners. Assist faculty and staff in preparation of presentation materials and correspondence. Manage, maintain, develop, and troubleshoot electronic tools utilizing current technologies and practices. Examples include web-based submission sites, mail merge, cloud-based document sharing, document templates, electronic form submissions, etc. Coordinate records retention/maintenance process (paper and electronic). Provide administrative support for program as needed, e.g. duplicating, filing, word processing, faxing, and mailing. Document and update program policies and procedures. Record minutes at meetings.Monitor program information and data 10% Analyze reports and track trends of student immunization status for measles, mumps, meningococcal requirements. Collect/query data. Provide regular status reports to manager and campus partners. Maintain and update program email accounts.OTHER DUTIES: 10% Assist with special projects and other duties as assigned. MINIMUM REQUIREMENTS High school graduation or equivalent AND two years of experience in administrative support services OR equivalent education/experience. DESIRED QUALIFICATIONS Associate or Bachelor’s degree. Program coordination experience. Two or more years experience in a health care or university setting. Team player with good communication and relational skills. Strong organizational and writing skills. Interest in student education and advocacy. Demonstrates behaviors that support the UW Medicine Patients Are First Service Culture Guidelines. Experience working with and querying large relational databases. Experience with the UW Business Intelligence Portal for UW Enterprise Data Warehouse reports and analytics. Experience working with UW administrative systems (Student Database, etc.). Experience administering or supporting immunization requirements in a school, university or workplace setting. Experience using the Washington State Immunization Information System (WAIIS). Experience working with the Microsoft 365 suite of products (SharePoint, Outlook, Excel, Teams, etc.).
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr