Administrative Assistant Job at Robert Half in Columbia

We are seeking a diligent Administrative Assistant to join our team based in Columbia, Maryland. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be entrusted with the responsibility of managing project-related files, providing back-up to the receptionist, and assisting with document formatting. Your tasks will also include general administrative duties, such as filing and scanning, and providing exceptional customer service.

Responsibilities:

• Handle project-related documents, including contract files, budgets, change orders, and licensing
• Undertake general administrative tasks including filing, copying, and scanning of documents
• Provide backup support to the receptionist as and when required
• Assist with the formatting of Word, Excel, and PowerPoint documents as necessary
• Manage inbound and outbound calls and email correspondence effectively
• Use Microsoft Office tools proficiently, especially Excel, Word, and Outlook
• Exhibit self-initiative in starting tasks and ensuring their completion
• Maintain excellent organizational skills and a keen eye for detail.• Minimum of 2 years experience in an administrative role
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Outlook
• Experience with answering inbound and making outbound calls
• Strong customer service skills
• Ability to handle data entry tasks with accuracy
• Excellent skills in email correspondence
• Proven experience in scheduling appointments
• Ability to manage multiple tasks and deadlines
• Strong communication and interpersonal skills
• Detail-oriented with strong organizational skills