Administrative Assistant 4 Job at Robert Half in Walnut Creek

Walnut Creek Commercial Property Management client is in need of a contract administrative assistant.

The main function of an administrative assistant is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities: - Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work. - Prepare invoices reports memos letters financial statements and other documents. - File and retrieve corporate documents records and reports. - Open sort and distribute incoming correspondence including faxes and emails. - Prepare responses to correspondence containing routing inquiries. Skills: - Verbal and written communication skills multi-tasking customer service skills and interpersonal skills. - Ability to work independently. - Ability to keep information organized and confidential. - Previous experience with computer applications such as Microsoft Word Excel and PowerPoint. Experience in Commercial real estate highly desired.

If you are interested in this administrative assistant role, submit your resume today!

• Demonstrated proficiency in Customer Service and Communication skills.

• Proven experience in managing Office Functions.

• Proficiency in Microsoft Excel to manage and maintain records.

• Understanding of Operations, Procedures, and Policies in an office setting.

• Familiarity with Accounts Payable (AP) and Compliance procedures.

• Experience in handling Invoice processes.

• Ability to Research and handle Materials efficiently.

• Knowledge of Budget Processes and Microsoft Word.

• Experience in Reviewing and maintaining a Database.

• Familiarity with Accounts Receivable (AR) and Scheduling tasks.

• Proficiency in Microsoft Outlook for effective communication.

• Knowledge of Insurance and 'About Time' software.

• Experience in Auditing and handling Vendors.

• Ability to manage Onboarding processes.

• Proficiency in handling Correspondence effectively.

Commerical Property Management Experience