HR coordinator Job at Robert Half in Rye

We are offering an exciting opportunity for an HR coordinator in White Plains, NY. As an HR coordinator, you will be at the forefront of managing the administration of benefits programs, overseeing the bi-weekly payroll process, maintaining the HRIS, assisting with audit requests, and working closely with outside partners to ensure compliance.

Responsibilities:

Partner with Human Resources team and third parties to:

• Work directly with 3rd party payroll administrator to oversee the bi-weekly payroll process, including the 3rd party’s preparation, documentation, and disbursement of all payroll checks, payroll taxes, and employee benefits payments in an accurate and timely fashion 
• Assist with administration of benefits programs, including medical, dental, vision, life insurance, short and long-term disability and 401(k) plan
• Maintaining the HRIS and troubleshooting login issues for employees
• Assist with audit requests throughout the year, including but not limited to SOX, Worker’s Comp and 401(k) audits
• Partner with outside counsel to complete annual AAP and EEO-1 reporting requirements
• Partner with benefit brokers to ensure accurate regulatory benefit compliance such as 5500 processing, plan amendments, ACA reporting requirements, annual Non-Discrimination Testing for 401(k) and applicable benefit plans, and general insurance updates or audits
• Assisting with the performance review process (mid-year and annual), ensuring reviews are completed timely 
• Assisting the Vice President of Human Resources with the recruiting process including creating, posting and updating job descriptions/requisitions, drafting offer letters, completing candidate background checks
• On-boarding new hires, adding to our HRIS, ensuring all required documents are received and compliance items such as I-9 forms and E-Verify are completed 
• Offboarding existing employees 
• Maintaining employee files
• Manage all logistics, communications and creation of materials for summer internship program
• Pulling ad hoc reports for interpreting and analyzing data
• Other projects as assigned (benefits/perks comparison, tracking of training, tracking of volunteers, etc.)

• Bachelor's degree required
• 2 – 4 years’ experience in Human Resources operations related role
• Prior ADP Workforce Now experience strongly preferred
• Prior Payroll processing experience required
• Highly proficient with benefits administration
• Ability to work onsite 
• Ability to interface with employee groups at all levels with outstanding executive presence and a high level of in-person response for our client group
• Strong knowledge of Excel, Word, Outlook
• Strong organizational and time management skills with an emphasis on accuracy
• Sense of urgency and problem-solving skills
• Highly effective interpersonal, communications and follow-up skills
• Self-motivated, team-oriented, attentive to detail, and capable of handling several tasks independently and simultaneously
• Strong sense of integrity and proven ability to maintain the highest levels of confidentiality