Executive Assistant Job at Crawford Thomas Recruiting in Scottsdale

Salary:
$50k-$55k

Job Summary:
The Executive Assistant will play a vital role in ensuring the smooth operation of our office and the effectiveness of our executives. This position requires a detail-oriented professional with a proactive mindset and strong organizational skills. The ideal candidate will have 1-2 years of experience in an executive assistant role and be proficient with MS Office products.

Job Responsibilities:

• Scheduling & Calendar Management: Coordinate and manage the calendars of executives, scheduling meetings and appointments while prioritizing urgent requests.
• Meeting Coordination: Organize and prepare materials for meetings, including drafting agendas, and following up on action items.
• Communication: Serve as the primary point of contact for internal and external communications, demonstrating professionalism and discretion in all interactions.
• Office Management: Oversee daily office operations, ensuring a well-organized and efficient workspace. Maintain an inventory of office supplies and place orders as needed.
• Accounting: Assist with basic accounting tasks such as expense reports, invoice processing, and budget tracking to support financial management.
• Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation, while adhering to budget guidelines.
• Project Support: Provide administrative support for special projects and initiatives, assisting executives in research, data entry, and other tasks as required.

Qualifications:

• 1-2 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with attention to detail.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• A proactive approach to problem-solving and the ability to work both independently and as part of a team.

About the Company:
Our client is a real estate investment and management firm specializing in the acquisition and re-positioning of Arizona and Nevada multifamily assets through a value-add private equity fund structure. They are recognized for the service they deliver, the value they create, and the passion with which they work.