Executive Assistant Job at Confidential in Boston

Our client is a dynamic and fast-paced financial services firm dedicated to delivering innovative solutions to our clients. They are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to a senior leader, ensuring the efficient operation of their daily activities.

Key Responsibilities:

• Coordinate and manage a complex calendar, including scheduling internal and external meetings across multiple time zones.
• Act as a gatekeeper for all communications, prioritize incoming requests, draft correspondence, and facilitate timely responses.
• Plan and manage domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare agendas, briefings, presentations, and detailed notes for meetings; track follow-up actions.
• Assist with special projects, research, and compiling reports as needed.
• Process expense reports, monitor budgets, and handle invoices.
• Maintain positive relationships with key stakeholders, clients, and internal teams on behalf of the senior leader.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications:

• 3+ years of executive administrative experience, preferably in a financial or corporate environment.
• Bachelor’s degree or equivalent work experience is preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools like Zoom, Teams, or Slack.
• Exceptional time management, prioritization, and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive, resourceful, and able to anticipate needs and solve problems independently.
• Demonstrated ability to maintain composure and handle high-pressure situations with grace.