Executive Assistant Job at 80 Acres Farms in Hamilton

Our founders, food industry veterans Mike and Tisha, knew that food wasn't what it used to be. They wanted to make it better—by creating a new kind of farm. A farm that can grow up to 300 times more food than an open-field farm on a smaller footprint, without use of herbicides, pesticides, or other chemicals that you don’t want in your food. A farm powered with 100% renewable energy, growing with 95% less water and delivering food within 48 hours, for longer freshness for our customers and less food waste. 

80 Acres Farms is a vertical farming leader, operating commercial farms in Ohio, Kentucky, and soon Georgia in addition to research and development farms in Arkansas and The Hague, Netherlands. All farms utilize state-of-the-art technology and analytics developed by the company's subsidiary, Infinite Acres. 

80 Acres Farms-branded salads, microgreens, herbs, and tomatoes are available at retailers and food service distributors from Michigan to Florida, including Kroger, Whole Foods, The Fresh Market, Dorothy Lane Markets, Sysco, and US Foods. 80 Acres Farms is supported by world-class investors and partners, including General Atlantic, Siemens, Barclays, Ocado, and Signify Philips. 

If you're interested in making a difference, join our team and help us change how the world eats.

Position Overview
We are seeking a proactive and organized Executive Assistant to provide multifaced support to our CEO. This position will involve handling both personal and professional matters, ensuring the smooth operation of our office and the CEO's daily activities. The ideal candidate will be a master of time management, detail-oriented, and skilled at managing a dynamic and evolving workload. Additionally, the position will require someone who is a self-starter, thrives in a fast-paced environment, and can confidently handle confidential matters with discretion.

Responsibilities:

Executive Assistant Duties:

• Act as the primary point of contact for the CEO, managing their calendar, scheduling appointments, and coordinating meetings.
• Handle a variety of personal matters, including travel arrangements, personal errands, and family-related coordination.
• Screen and respond to emails, calls, and other communications on behalf of the CEO.
• Maintain discretion and confidentiality regarding all personal and professional information.
• Coordinate logistics for both personal and business-related travel, accommodations, and itineraries.
• Facilitate communication and act as a liaison between the CEO and internal/external stakeholders.

Office Management Duties:

• Oversee daily Head Quarters office operations, ensuring a well-organized, efficient, and comfortable work environment.
• Manage office supplies, equipment, and service contracts, liaising with vendors and service providers as needed.
• Plan and coordinate company events, meetings, and gatherings, handling all logistics and on-site support.
• Manage office expenses, maintaining accurate records and handling reimbursements.

Requirements:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 7 years of experience as an executive assistant, office manager, or in a similar role, ideally supporting C-level executives.
• Exceptional organizational skills, skilled in prioritizing tasks and multitask in a fast-changing environment.
• Strong interpersonal and communication skills, with ability to build rapport and trust.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Highest degree of confidentiality and professionalism.
• Flexibility to respond to urgent matters outside of regular business hours when necessary.
• In-office, 5 days a week, at our Hamilton office.

BENEFITS WE OFFER YOU

• Health, dental, and vision insurance starting day one of employment-- health insurance plans start at just $25/month
• Paid time off based on years of experience (4 weeks average)
• 1-week paid health & wellness time
• 10 paid holidays
• Parental leave
• Annual Tuition Reimbursement
• 401k with up to 4% company match
• Company-paid life insurance 
• Short and long-term disability insurance

ABOUT OUR HIRING PRACTICES

Statistics show that underrepresented communities don’t apply for a job unless they meet 100% of the qualifications. Don’t worry if you think you can’t check every box on the list; we’ll provide all the on-the-job training you need.

80 Acres Farms is an equal opportunity employer. You’re defined by more than just your job title, and we want you to feel comfortable bringing your true self to work. We value your talents, your traditions, your take on the world, and everything else that makes you unique. We strive to be to be a place where a diverse mix of talented people want to come, to stay, and to do their best work.

80 Acres Farms participates in E-Verify. As required by law, your employment with the Company is contingent upon you providing legal proof of your identity and authorization to work in the United States. Employment decisions are made without regard to protected characteristics. All candidates will be given the same consideration.