Secretary Job at Net Commesh in Austin

Job Title: Secretary
Department: Office
Location: Austin, TX

Job Summary:
The Secretary provides administrative and clerical support to ensure efficient operation of the office or department. This role is responsible for handling correspondence, scheduling, recordkeeping, and other tasks essential to the smooth functioning of the organization.

Key Responsibilities:

1. Administrative Support:
   
   • Manage and organize schedules, appointments, and meetings for executives or department heads.
   • Prepare and distribute memos, emails, reports, and other correspondence.
   • Maintain and update office records, files, and databases.
2. Communication:
   
   • Serve as the first point of contact for phone calls, emails, and visitors.
   • Handle incoming and outgoing communications, ensuring accurate and timely responses.
   • Draft, proofread, and edit documents as needed.
3. Meeting Coordination:
   
   • Schedule, prepare agendas, and take minutes for meetings.
   • Coordinate logistics for meetings, including booking rooms, arranging refreshments, and setting up equipment.
4. Office Management:
   
   • Order and maintain inventory of office supplies.
   • Assist in organizing and maintaining a clean and efficient workspace.
5. Confidentiality:
   
   • Handle sensitive information with the utmost discretion and confidentiality.
6. Special Projects:
   
   • Provide support for special events, initiatives, or projects as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.