Language Fundamentals is hiring: Office Assistant in Fishkill

Description

Language Fundamentals Inc is looking for a competent Office Assistant to join our Fishkill office team. In this role you will play a critical role in keeping our office a positive, welcoming, and productive environment. Our ideal candidate will help with the organization and running of the daily administrative operations of the company. Someone who is a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion.

Responsibilities:

• Oversee the function of the office, providing continuous support to the staff and administration
• Act as a personal assistant to the office manager and executive staff
• Utilize Microsoft Office to assist with data entry tasks and record keeping
• Communicate effectively and timely through emails and phone calls
• Maintain spreadsheets and follow up with respective parties to ensure correct paperwork and clearances are received
• Handle administrative tasks specific to speech therapy office, such as managing employee records
• Human Resources and back-office tasks such as employee onboarding and profile maintenance
• Create and update records ensuring accuracy and validity of information
• Cross check timesheets with EMR entries
• Assist with monthly reports and invoices
• Manage financial transactions/credit charges
• Manage calendars, schedule appointments, and send meeting invites to attendees
• Perform various clerical duties, including filing documents, data entry, photocopying, and scanning
• Perform receptionist duties when needed
• Assist with social media tasks as needed

Schedule:

• Full time
• In person
• Hourly
• Monday- Friday 8-hour shifts
• A competitive salary
• Great medical/dental/vision benefits
• PTO/Paid holidays
• 401(k) with match

Requirements

- High school diploma or equivalent required; additional education or certification in office administration is a plus.
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both verbal and written.
- Proficient in using computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS) and QuickBooks.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Attention to detail and accuracy in performing clerical tasks.

- Strong problem-solving skills and ability to work independently or as part of a team.

- Familiarity with social media platforms