Office Assistant Job at DeForest Tech Solutions in San Diego

DeForest Tech Solutions is a leading Audio Visual & IT technology integration contractor specializing in providing innovative solutions for house of worship and education markets. Our team thrives on collaboration, creativity, and the drive to deliver exceptional results. We are looking for an organized and proactive Office Assistant to support our growing team and ensure smooth day-to-day operations.

Responsibilities

As an Office Assistant, your key duties will include:

• Managing day-to-day office operations, including answering phones, and responding to emails.

• Scheduling appointments, coordinating meetings, and maintaining calendars.

• Assisting with data entry, record-keeping, and document organization.

• Ordering office supplies, managing inventory, and ensuring a clean and organized workspace.

• Supporting team members with administrative tasks, such as preparing reports, purchase orders, estimates, and processing invoices.

• Handling incoming and outgoing mail and packages.

• Assisting with event planning and company activities as needed.

• Performing other administrative tasks as assigned to support overall office functionality.

Qualifications

The ideal candidate will have:

• High school diploma or equivalent (associate’s or bachelor’s degree preferred).

• Previous experience in an office or administrative role, preferably in the technology or related industry.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office technology and tools.

• Proficiency with Google Workspace & G Suite Tools.

• Excellent communication skills, both written and verbal.

• Very strong organizational and multitasking abilities with attention to detail.

• A proactive, problem-solving mindset with the ability to work independently and as part of a team.

• Professional demeanor and positive attitude.