Office Assistant Job at SIMPLE SOLUTIONS PSYCHOTHERAPY in Rancho Cucamonga

Benefits:

• Free food & snacks
• Opportunity for advancement

We are looking for an Office Assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Office Assistant responsibilities include:

• Answer phones and greet clients/customers
• Serve as the point person for office including maintenance, mailing, supplies, equipment and errands
• Verify that patients are accurately prepared for visits, including verifying insurance, and referrals
• Manage office supply inventory
• Maintain a clean office layout, order stationery and equipment
• Notify necessary repairs
• Provide a positive office experience to clients and visitors
• Address employee's queries regarding office issues (e.g. stationery, Hardware, etc.)
• Make outbound calls to members offering program resources.

SKILLS

• Experience with insurance verification
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements